Tuyển dụng HR Manager tại Đồng Nai

Position Overview

The HR Manager is responsible for the day-to-day management of all HR operations across Saitex's manufacturing facilities. This is a hands-on, execution-focused role: the HR Manager ensures that employee records are accurate, labor contracts are compliant, HR processes run smoothly, and the workforce is supported through every stage of the employment lifecycle — from onboarding to offboarding.

The ideal candidate is a detail-oriented, process-driven HR professional who thrives in a factory environment,understands the complexity of managing a large blue-collar workforce, and can confidently navigate Vietnamese labor law in daily operations.

Key Responsibilities

1. HRIS & Employee Data Management

• Maintain and update the HRIS system daily, ensuring all employee records — including personal

information, job details, contract status, and changes — are accurate and complete

• Manage the full employee profile lifecycle: new hires, promotions, transfers, role changes, and exits —all reflected in the system within 1 working day of effective date

• Conduct regular HRIS data audits to detect and correct errors, duplicates, or missing fields before they create compliance or payroll issues

• Generate standard HR reports from the system: headcount by department/shift/factory, tenure

distribution, contract expiry lists, and probation end dates

• Coordinate with IT and payroll teams to ensure HRIS data feeds accurately into payroll calculation each cycle

• Manage system access and data confidentiality in compliance with Vietnamese personal data protection regulations

2. Labor Contracts (HĐLĐ) & Legal Compliance

• Manage the complete labor contract lifecycle: drafting, issuance, renewal, amendment, and termination— for all employee types (probationary, fixed-term, indefinite-term)

• Maintain a contract expiry tracker and proactively notify line managers and employees at least 30 days before any contract renewal deadline

• Ensure all contracts are fully compliant with BLLĐ 2019, covering probationary periods, working hours, compensation clauses, and termination conditions

• Manage labor contract archives — both digital (HRIS) and physical — with clear version control and retrieval processes

• Coordinate with the legal team or external counsel on non-standard employment arrangements, foreign worker contracts, or contract disputes

• Issue contract-related letters: appointment letters, probation confirmation, contract extension notices, and termination letters

3. Internal Transfer & Workforce Mobility

• Process all internal transfer and mobility requests: department transfers, factory-to-factory moves, shift changes, and role reclassifications

• Issue formal transfer notices and ensure all relevant parties — payroll, line managers, HRIS — are

notified and updated simultaneously

• Maintain a transfer and mobility log to track movement patterns, identify bottlenecks in internal

mobility, and support workforce planning

• Coordinate with department heads to manage handover processes during transfers, ensuring continuity of operations

4. HR Audits & Compliance

• Plan and execute periodic internal HR audits covering: employee file completeness, contract compliance, BHXH/BHYT enrollment accuracy, work permit status for foreign employees, and attendance record accuracy

• Prepare documentation and coordinate HR data for external audits — including labor authority

inspections, social insurance audits, B Corp social audits, and brand compliance audits

• Identify gaps found during audits, assign corrective actions, and track resolution to closure

• Maintain an HR compliance calendar: statutory deadlines for BHXH reports, PIT declarations, labor authority filings, and internal policy review cycles

• Ensure proper documentation of disciplinary processes, grievance procedures, and exit procedures to withstand audit scrutiny

5. Trade Union Collaboration & Employee Events

• Serve as the primary HR liaison with the factory Trade Union (Công đoàn), supporting their activities and ensuring a constructive, collaborative relationship

• Co-organize employee events with the Trade Union throughout the year: Tết celebration, Women's Day (8/3), Children's Day (1/6), Mid-Autumn Festival, Sport Day, year-end party, and other welfare programs

• Coordinate logistics for employee events: venue, catering, gifts, entertainment, and budget

management — in alignment with the Trade Union and HR leadership

• Support Trade Union in organizing welfare activities: health check programs, sports days, worker welfare funds, and recognition programs for long-tenure employees

• Ensure Trade Union activities comply with Vietnamese Trade Union Law and internal policies

• Collect and relay employee feedback and concerns from Trade Union meetings to HR leadership for appropriate follow-up

6. Onboarding & Offboarding

• Manage the end-to-end onboarding process for new hires: document collection, contract signing, HRIS enrollment, BHXH registration, uniform issuance, and first-day orientation coordination

• Ensure all new employees complete mandatory compliance training (fire safety, labor regulations,

factory rules) within the first week of employment

• Conduct probation tracking: set probation end dates, remind line managers to submit evaluations, and process confirmation or non-confirmation decisions on time

• Manage offboarding: resignation acceptance, notice period tracking, handover checklist completion, BHXH book return, final salary calculation coordination, and exit interview administration

• Maintain resignation records and exit interview data to identify attrition patterns by team, shift, and

season

7. Social Insurance & Benefits Administration

• Track and process employee entitlements: annual leave, sick leave, maternity leave, paternity leave, and other statutory benefits in compliance with BLLĐ 2019

• Coordinate with payroll on leave balances, deductions, and year-end leave settlement

• Assist employees with BHXH-related queries and paperwork: sổ BHXH update, maternity benefit

applications, sick pay claims

• Ensure timely filing of all social insurance reports — avoid penalties from late submission

8. Employee Relations & Daily HR Support

• Act as the first point of contact for employee queries on HR policies, labor rights, payroll questions, and internal processes

• Handle day-to-day employee relations matters: minor grievances, attendance disputes, disciplinary documentation, and workplace conflict resolution

• Maintain disciplinary records — verbal warnings, written warnings, suspension notices — in compliance with internal policy and BLLĐ 2019

• Liaise with line supervisors and department heads on people matters: attendance issues, behavioral concerns, and performance-related documentation

• Promote a respectful, fair, and transparent workplace culture aligned with Saitex's values and labor standards

Experience

• Minimum 12 years of progressive HR experience, with at least 5 years in an

Yêu cầu công việc

Experience

• Minimum 12 years of progressive HR experience, with at least 5 years in an HR Manager role

• Proven track record managing HR operations for a workforce of 500+ employees, preferably in a factory or industrial setting

• Hands-on experience managing HRIS systems, labor contracts, BHXH reporting, and HR audits

• Nice to have: experience in manufacturing, garment, fabric, or textile environments

Knowledge & Skills

• Deep knowledge of Vietnamese labor law: BLLĐ 2019, social insurance regulations (BHXH, BHYT, BHTN), PIT, and factory-specific compliance requirements

• Strong HRIS proficiency: MISA, SAP HR, Base HRM, or equivalent; able to generate reports and audit data independently

• Solid experience with labor contract management, including drafting, renewal cycles, and termination procedures

• Proficient in Microsoft Excel/Google Sheets: able to build and maintain tracking spreadsheets for

contracts, headcount, leave, and audit checklists

• Experience working with or alongside Trade Unions in a manufacturing environment is a strong plus

Soft Skills

• Meticulous attention to detail — errors in contracts, BHXH reports, or employee records have real legal and financial consequences

• Strong organizational skills: able to manage multiple HR processes simultaneously across two factory sites

• Calm, fair, and empathetic in handling employee relations and grievance situations

• Clear communicator in Vietnamese; working English for documentation and international audit

interactions

• Reliable, deadline-driven, and accountable — HR operations do not have room for delays

Education

• Bachelor's degree in Human Resources Management, Law, Business Administration, or related field

• HR certifications (SHRM, CIPD, or Vietnamese equivalent) are a plus

Quyền lợi

• Đào tạo: Work with a diverse team from 15+ countries in an environment focused on innovation, continuous learning, and worker empowerment
• Xe đưa đón: Easy Commute, We’ve Got You Covered! Company shuttle bus service is available for employees commuting from District 2, District 9 & Thu Duc City.
• Khác: Competitive compensation package benchmarked to market Opportunity to manage HR operations at scale across two factory sites Career growth opportunities within Saitex's expanding operations and transformation ecosystem