Receptionist/admin Assistant – South – 6 Months contract

1. JOB IDENTIFICATION

Job Title: Admin Assistant/Receptionist (South)

Department: Admin

Direct Supervisor: Admin Specialist

Work Location: Ho Chi Minh

2. JOB SUMMARY

The Admin Assistant cum Receptionist is responsible for supporting the day-to-day administrative operations of the Ho Chi Minh City office while collaborating closely with the Administration teams in Hanoi and Da Nang to ensure consistent and efficient workplace services. The role supports administrative functions, maintains a professional front-office presence, serves as the first point of contact for visitors, and contributes to health, safety, security, and employee experience initiatives across the workplace.

3. KEY ACCOUNTABILITIES

Reception & Front Office Operations

• Manage the company switchboard, receive and direct incoming calls, and handle inquiries professionally.

• Greet and assist visitors, customers, and partners, ensuring a courteous and organized reception experience.

• Maintain cleanliness and readiness of reception, meeting rooms, and common areas.

Administrative Support

• Assist in managing office equipment, supplies, and facilities to ensure availability and functionality.

• Support the Line manager in coordinating office logistics, vendor communication, and service requests.

• Help monitor compliance with building procedures, guest handling, and safety protocols.

• Support the processing of vendor payments by preparing, collecting, and submitting invoices, payment requests, and supporting documentation in compliance with internal policies.

Correspondence & Documentation

• Receive and distribute incoming mail, packages, and documents.

• Maintain logs for correspondence and ensure timely delivery to relevant departments.

• Assist in preparing and submitting basic reports, requisitions, and documentation as needed.

Travel & Logistics Coordination

• Support travel arrangements for employees and expatriates, including booking flights, accommodations, and transportation.

Health, Safety & Security

• Help implement health and safety initiatives within the office.

• Report safety concerns and assist in maintaining a secure and compliant work environment.

Internal Communication & Events

• Support Line Manager in coordinating internal communications across departments to support smooth information flow.

• Assist in organizing employee engagement activities and office events, ensuring proper setup and readiness.

Other Duties

• Perform general clerical tasks such as typing, photocopying, and filing.

• Provide administrative support for cross-functional initiatives, including sustainability and responsibility programs.

• Carry out additional tasks as assigned by the Line Manager.

Yêu cầu công việc

Education & Experience

• Bachelor’s degree in Business Administration or related field.

• Minimum 2 years of experience in administrative or front office roles.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Good command of English and Vietnamese.

Functional & Leadership Competencies

• Strong communication and interpersonal skills.

• Excellent organizational and time management abilities.

• Attention to detail and problem-solving mindset.

• Ability to work independently and under pressure.

• Professional demeanor and proactive attitude.

Quyền lợi

• Thưởng: Competitive Salary Package
• Chăm sóc sức khoẻ: Premium Health Insurance for employee and family member
• Nghỉ phép có lương: Dynamic and Fast Growing Company