Admin Assistant North (6 - 9 - Month contract)

1. JOB SUMMARY

The Admin Assistant supports the efficient operation of company office in Hanoi & Danang by assisting with administrative functions and maintaining a professional front-office presence. This role contributes to health, safety, and security compliance, and provides coordination support for ad-hoc company projects. The position ensures a welcoming environment for guests and smooth internal communication across departments.

3. KEY ACCOUNTABILITIES

- Administrative Support

• Assist in managing office equipment, supplies, and facilities to ensure availability and functionality.

• Support the Administrative Specialist in coordinating office logistics, vendor communication, and service requests.

• Help monitor compliance with building procedures, guest handling, and safety protocols.

- Correspondence & Documentation

• Receive and distribute incoming mail, packages, and documents.

• Maintain logs for correspondence and ensure timely delivery to relevant departments.

• Assist in preparing and submitting basic reports, requisitions, and documentation as needed.

- Travel & Logistics Coordination

• Support travel arrangements for employees and expatriates, including booking flights, accommodations, and transportation.

- Health, Safety & Security

• Help implement health and safety initiatives within the office.

• Report safety concerns and assist in maintaining a secure and compliant work environment.

- Internal Communication & Events

• Support Admin Specialist in coordinating internal communications across departments to support smooth information flow.

• Assist in organizing employee engagement activities and office events, ensuring proper setup and readiness.

- Other Duties

• Perform general clerical tasks such as typing, photocopying, and filing.

• Provide administrative support for cross-functional initiatives, including sustainability and responsibility programs.

• Carry out additional tasks as assigned by the Administrative Specialist.

Yêu cầu công việc

- Education & Experience

• Bachelor’s degree in Business Administration or related field.

• Minimum 2 years of experience in administrative or front office roles.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Good command of English and Vietnamese.

- Functional & Leadership Competencies

• Strong communication and interpersonal skills.

• Excellent organizational and time management abilities.

• Attention to detail and problem-solving mindset.

• Ability to work independently and under pressure.

• Professional demeanor and proactive attitude.

Quyền lợi

• Thưởng: Competitive Salary Package
• Chăm sóc sức khoẻ: Premium Health Insurance for employee and family member
• Nghỉ phép có lương: Dynamic and Fast Growing Company