Tuyển dụng Contract & Procurement Administrator tại Hồ Chí Minh

About NexGenus

NexGenus, based in the vibrant hub of Ho Chi Minh City, Vietnam, is a global leader in providing innovative talent solutions to businesses worldwide. We specialise in connecting organisations with top-tier professionals across industries, empowering them to scale, innovate, and thrive in today’s dynamic global market.

From startups to multinational corporations, NexGenus delivers tailored workforce strategies designed to meet the unique needs of each client. Our mission is to bridge the gap between talent and opportunity, offering seamless, efficient, and scalable solutions that drive business success.

By partnering with NexGenus, businesses gain access to a trusted, globally connected ally, dedicated to helping them achieve their workforce goals with agility and precision.

About This Role

We are looking for an experienced Contract & Procurement Administrator to support contract administration, procurement, and supplier/subcontractor coordination across construction projects.

The role works closely with our Australian team and requires strong English communication, problem-solving, stakeholder coordination, and at least 3 years of relevant experience.

Key Responsibilities

Supplier Management

• Maintain effective working relationships with suppliers and subcontractors.

• Source, assess and support the onboarding of new suppliers and contractors.

• Monitor pricing, service, quality and delivery performance.

• Support commercial negotiations, including pricing, rebates and supply arrangements.

• Coordinate the resolution of supplier issues and disputes.

Rebate Management

• Maintain a register of supplier rebate agreements, periods, products and claim requirements.

• Monitor purchasing activity against agreed rebate targets.

• Prepare and submit rebate claims with the required supporting information.

• Reconcile rebate payments with Finance and maintain clear records.

• Prepare regular rebate performance reports for management.

Supplier Compliance

• Maintain the supplier and contractor compliance register.

• Check licenses, insurances, Safe Work Method Statements and trade qualifications where required.

• Monitor expiry dates and obtain updated documents before expiry.

• Confirm suppliers meet company and project requirements before engagement.

• Support periodic reviews of supplier compliance records.

Contractor Administration

• Coordinate contractor onboarding and maintain contractor details.

• Prepare or coordinate subcontract agreements, work orders and related records.

• Support construction teams with contractor documentation.

• Assist with contractor performance, service and compliance matters.

• Maintain accurate contact, trade and project allocation information.

Procurement Support

• Obtain, review and compare supplier and contractor quotations.

• Prepare and issue purchase orders in line with approved requirements.

• Check supplier invoices against purchase orders and agreed pricing.

• Coordinate material and trade procurement requirements with estimating and construction teams.

• Monitor delivery issues and supply risks and escalate them promptly.

Reporting and Process Improvement

• Maintain accurate supplier, rebate, compliance and procurement records.

• Prepare supplier performance, savings and rebate reports.

• Identify gaps in current processes and recommend practical improvements.

• Support consistent document control and communication across Purchasing, Estimating, Construction and Finance.

Key Performance Measures

• Supplier and contractor compliance documents remain current and complete.

• Rebate claims are submitted accurately and within the required claim periods.

• Supplier records, pricing and agreements are maintained accurately.

• Suppliers and contractors are onboarded without unnecessary delay.

• Periodic evaluation of suppliers and subcontractors

• Supplier delivery, service and quality issues are monitored and followed through.

Skills & Experience

• Minimum 3 years

Yêu cầu công việc

Skills & Experience

• Minimum 3 years of relevant experience in Contract Administration, Procurement, Purchasing, Supplier/Subcontractor Management, Project Coordination, or a similar role.

• Experience in the construction, property development, fit-out, or building materials industry is highly preferred.

• Good English communication skills, both written and verbal, with the ability to communicate effectively with Australian managers and stakeholders.

• Strong communication, coordination, and stakeholder management skills.

• Strong problem-solving skills, with the ability to identify issues, follow through, and coordinate practical solutions.

• Experience in supplier and subcontractor coordination, quotation comparison, purchase orders, invoice checking, pricing, and contract-related documentation.

• Good commercial awareness and negotiation skills.

• Strong attention to detail, document control, and organisational skills.

• Ability to manage multiple priorities, meet deadlines, and work independently with an offshore team.

• Good proficiency in Microsoft Excel, Word, Outlook, and document management systems.

Quyền lợi

• Thưởng:
  - Attractive salary with 100% salary during probation - 13th salary, performance bonus, Salary review annually
• Chăm sóc sức khoẻ:
  - Full Social Insurance package - Premium health care program for employees, Annual medical check-up.
• Nghỉ phép có lương: 13-14 vacation days per year
• Đào tạo: Opportunity to be on-site in Australia for 1-3 months
• Cơ hội du lịch:
  - Company trip, and Year-End party every year.
• Hoạt động nhóm:
  - Year-End party every year - Social, sports, and several team-building activities.
• Khác:
  - Opportunity to collaborate and work with experts in the construction field. - Benefits for special holidays, including birthdays, marriage, and Women’s Day.