Senior Office Admin

The Senior Office Administrator is responsible for overseeing the daily operations of the office, providing administrative support to senior management, coordinating with various departments, and ensuring a productive and efficient work environment. This role plays a critical part in maintaining operational efficiency, assisting with resource management, and supporting the IT services team by ensuring that office operations align with the company's goals.

Office Management:

• Supervise and coordinate the day-to-day activities of the office

• Ensure that office facilities, equipment, and resources are well-maintained and functional.

• Manage office supplies inventory and place orders for necessary items.

• Oversee the cleanliness, organization, and general upkeep of the office environment.

Administrative Support:

• Provide high-level administrative support to BOD (Leadership team), Clients, departments.

• Organize company events, team meetings, training sessions, and other employee-related activities.

• Find and rent accomodation for expats when needed.

• Handle sensitive company information with discretion and confidentiality.

Communication & Coordination:

• Serve as a point of contact for internal teams and external vendors.

• Facilitate communication between departments to ensure smooth workflow.

• Respond to queries and requests from clients, employees, and vendors in a timely and professional manner.

• Manage communication channels, including emails, phone calls, and other correspondence.

Vendor and Facility Management:

• Liaise with external vendors (suppliers, contractors, service providers) to ensure timely deliveries and services.

• Manage relationships with service providers (cleaning, maintenance, office equipment, office service vendors).

• Ensure office infrastructure comply with company standards and security protocols.

• Closely working with Building Management to handle any office issues

Budget and Cost Management:

• Assist with managing office expenses and budgeting for office-related operations.

• Track and report on office spending to team lead, identifying cost-saving opportunities.

• Ensure compliance with the company’s financial and operational policies.

Compliance and Documentation:

• Ensure the office complies with relevant safety, health, and environmental regulations.

• Maintain office files, records, and documentation in accordance with company policies and legal

requirements.

• Assist with audits and inspections as required.

• Good in English

• Bache

Yêu cầu công việc

• Good in English

• Bachelor’s degree in Business Administration, Management, or a related field.

• Minimum 04 years in office admin, with good knowledge of general administration, principles and office protocol;

• Proficiency in MS Office (especially MS Excel, MS Word, MS PowerPoint) and computer experience

Desired Skills and Attributes:

• Brilliant organizer with experience(s) in multi-tasking and prioritizing multiple assignments;

• Able to work in high-pressure;

• Good negotiation skills;

• Able to work independently and as part of a team;

• Excellent communication skills, both written and verbal;

• Unparalleled flexibility with an open-minded and a complete accessibility;

• Leadership abilities, with a proactive approach to problem-solving;

• High level of professionalism and confidentiality;

• Strong attention to detail and commitment to accuracy;

• Time-management skills and ability to meet deadlines;

• Proactive with a good sense of responsibility and teamwork spirit;

• Familiarity with IT industry terminology and practices is a plus.

Quyền lợi

• Chăm sóc sức khoẻ: 90% contribution of the gross salary to social insurance. Annual health checkup.
• Nghỉ phép có lương: 20 days of leave: 12 days of annual leave and 8 days of sick leave.
• Đào tạo: Training will be offered.
• Máy tính xách tay: Laptop provided.
• Hoạt động nhóm: Activities including birthday parties and employee engagement activities.
• Khác: Salary up to 25M gross. Salary at 100% during the probationary period. Full work equipment will be provided.