Assistant cum Office Administrator (Chinese + English Fluent)

YOU WILL:

1. Travel & Logistics Management (60%) – Leadership Team Support

• Coordinate and manage business travel for the Board of Directors (BOD) and Leadership Team, including visa applications, flight bookings, hotel reservations, airport transfers, and local transportation.

• Act as the main point of contact for travel-related requests from senior leaders, ensuring prompt and accurate execution via phone calls or messages.

• Liaise with travel agencies, airlines, hotels, and transportation vendors to secure cost-effective and timely arrangements.

• Maintain and track travel itineraries, approvals, and related expense records.

• Provide travel, accommodation, and logistics support for visiting clients, guests, expatriates, and leadership members as required.

• Anticipate and proactively support ad-hoc logistics needs arising from leadership activities and business operations.

2. Office Administration (40%)

• Oversee general office operations, including building management, parking coordination, and assisting with team requests.

• Monitor and ensure the quality of hygiene services, including cleaning and waste management to maintain a tidy work environment.

• Manage office supplies and internal services (stationery, drinking water, medicine, etc.) to ensure cost efficiency, availability, and avoid waste.

• Provide responsive support to team administrative needs and assist in implementing company policies.

• Assist the Delivery team with paperwork, including printing and scanning.

• Work with government agencies to handle administrative tasks such as notarization, translation, legalization, and certified copies.

• Maintain and track all supplier contracts and payment documents, including information updates, term tracking, and renewal or liquidation status.

• Assist in organizing company events and team-building activities as directed.

• Handle MISA purchasing process to comply with accounting requirements (training provided).

• Perform other duties as assigned by the Line Manager.

Yêu cầu công việc

• Fluent in Chinese (Mandatory) and English

• Diligent, meticulous, proactive, careful, and possessing a strong “can-do” attitude.

• Excellent attention to detail and problem-solving skills.

• Ability to work effectively in a fast-paced and high-pressure environment.

• Bachelor’s degree in Business Administration or a related field is a plus.

• Familiarity with office equipment (computers, scanners, printers, photocopiers, etc.).

• Professional appearance, polite manner, and clear, friendly communication style.

• Proficient in MS Office (especially Excel, Word, and PowerPoint).

Quyền lợi

• Thưởng: Night-shift employees working from 10 PM to 6 AM receive an additional 30% of normal salary, PVI insurance, and a 500,000 VND food allowance.
• Chăm sóc sức khoẻ: 90% contribution of the gross salary to social insurance.
  Annual health checkup.
• Nghỉ phép có lương: 20 days of leave: 12 days of annual leave and 8 days of sick leave.
• Đào tạo: Training is provided for the MISA purchasing process.
• Máy tính xách tay: Laptop provided.
• Hoạt động nhóm: Birthday party and employee engagement activities.
• Khác: Salary at 100% during the probationary period.
  Full working equipment will be provided.