Administrator, Office Management (Temporary 7-months)

The primary purpose of this position is to provide high-level secretarial and administrative support to the General Manager (GM) while overseeing daily office operations in Ho Chi Minh City. The role is designed to optimize the GM's time, foster a positive working environment, and improve overall business effectiveness through standardized procedures.

1. Personal Assistant to the GM

• Time Management: Manage and update the GM’s complex calendar of appointments, meetings, and travel itineraries.

• Communication: Prepare correspondence, presentations, and reports, including translating and briefing non-commercial Vietnamese documents for approval.

• Logistics: Arrange travel expenditures, coordinate with drivers for transport.

• Liaison: Act as an intermediary between the GM and Business Leaders (BLs), following up on requests and highlighting operational risks.

2. Office & Administration Management

• Daily Operations: Oversee security, office leasing, maintenance, and the procurement of equipment.

• Staff Supervision: Manage the day-to-day activities and performance of the Receptionist.

• Process Improvement: Draft, recommend, and monitor administrative work processes and policies to standardize operations.

• Responsible for coordinating year-end parties, team-building trips, internal events and professional events/ meetings for both management and staff to ensure a favorable working environment.

3. Legal Compliance & Governance

• Document Control: Manage the company stamp, legal licenses, and maintain all legal records to protect business interests.

• Government Relations: Facilitate activities related to government relations and ensure compliance with established standards.

• Take charge of other assignments by Line Manager

Yêu cầu công việc

Work experience

• Minimum 03 years’ experience in a similar role

Education

• Bachelor’s degree in Business Administration

Functional skills and knowledge

• Demonstrate proficiencies in office tools (Excel, PPT and Word)

• Demonstrate fluency in English both written and spoken

Soft skills

• High level of confidentiality and trustworthiness.

• Strong interpersonal, negotiation, and problem-solving skills.

• Result-driven with high attention to detail and accuracy.

Quyền lợi

• Chăm sóc sức khoẻ: Social Insurance (SI): Covered from the first working day, including the probation period. Health & Accident Insurance: Provided under the company’s special policy.