Admin & Employee Engagement Leader

1. Office & Building Operations

- Oversee daily office operations to ensure a safe, professional, efficient, and well-maintained working environment.

- Coordinate office maintenance, repairs, cleaning, pest control, security, and facility services.

- Conduct regular workplace inspections and proactively identify operational or maintenance issues.

- Manage office facilities, meeting rooms, common areas, workspaces, furniture, equipment, office supplies, and pantry requirements.

- Coordinate seating arrangements and workplace setup for new employees and organizational changes.

- Support office renovation, relocation, expansion, and workplace improvement projects when required.

- Coordinate workplace safety, emergency preparedness, and business continuity requirements with relevant stakeholders.

- Ensure office operations comply with company policies, building regulations, and applicable requirements.

- Continuously identify opportunities to improve workplace efficiency and employee experience.

2. Admin Team Supervise (IT helpdesk/ Building Technician/ Driver/ Admin)

Supervise the daily operations and performance of the Administration support team, including:

- Define responsibilities, priorities, and service expectations for team members.

- Plan and allocate daily, weekly, and periodic assignments based on business requirements.

- Monitor performance and ensure tasks are completed accurately and within agreed timelines.

- Conduct regular team meetings and individual check-ins.

- Identify capability gaps and coordinate appropriate training or development.

- Establish backup arrangements for operational responsibilities.

- Promote accountability, teamwork, professionalism, and a service-oriented mindset.

- Address performance or operational issues and escalate significant concerns when appropriate.

3. Internal Events & Employee Engagement

Develop and coordinate annual and periodic employee engagement activities aligned with company culture and business priorities.

- Plan and execute internal events such as: Team-building activities, Year End Party, Company celebrations, Employee appreciation activities, Holiday events, Workshops and employee activities.

- Develop event concepts, implementation plans, timelines, and budgets.

- Coordinate venues, catering, transportation, gifts, decorations, entertainment, and other event requirements.

- Coordinate internal communication and promotion of employee activities where appropriate.

- Encourage employee participation and create activities that support a positive workplace culture.

- Collect employee feedback and evaluate the effectiveness of activities.

- Propose new initiatives to continuously improve employee engagement and workplace experience.

- Support the preparation of the annual Administration, Workplace, and Employee Engagement budget.

Yêu cầu công việc

Education & Experience

- Bachelor’s degree in Business Administration, Human Resources, Management, Hospitality, or a related field.

- Minimum 3–5 years of relevant experience in Administration, Office Management, Facilities, HR Administration, or a related function.

- Previous experience independently handling office/building operations is required.

- Experience organizing internal events and employee engagement activities is preferred.

Skills & Competencies

- Strong planning, organization, and coordination skills.

- Ability to independently manage multiple responsibilities and priorities.

- Good problem-solving skills with a proactive and service-oriented mindset.

- Strong attention to detail, particularly when handling legal and immigration documentation.

- Good budget and expense management skills.

- Ability to handle confidential and sensitive information appropriately.

- Proficiency in Microsoft Office / Google Workspace.

- Good command of English and Vietnamese, both written and spoken.

Quyền lợi

• Thưởng:
  - 13th Salary
  - Business Bonus
  - Parkings & Lunch allowance
• Chăm sóc sức khoẻ:
  - 100% Social Insurance
  - Premium Healthcare Insurance (Bao Viet)
  - Health care check-up
• Khác:
  - Work From Home & 1,5 hour early leave (Only for Female Employees)
  - Bonus & Gift on special occasions
  - Flexible working hour
  - Internal training & development