System Control Agent Staff

This position plays a key role in the company’s strategy to reduce workload in non-core operations, allowing local teams to allocate more resources to core business activities. It focuses on supporting operational efficiency through centralized handling of shipment tracing, HAWB issuance, and third-party billing. 

Accurate and timely HAWB issuance and billing are essential to maintain proper documentation, compliance, and cost control. 

This position has a direct impact on the company’s ability to meet service commitments and customer expectations, while playing a vital role in ensuring operational consistency and overall customer satisfaction. 

Duties and Responsibilities

- HAWB Issuance 

• Prepare and issue House Air Waybills (HAWBs) using shipping documents and internal systems, ensuring data accuracy and completeness prior to finalization. 

• Verify alignment between shipping instructions, commercial documents, and system records, including destination, shipper/consignee details, freight and charge terms, weights, and dimensions. 

• Calculate and apply the correct chargeable weight, perform system rating, and ensure compliance with destination-specific rules and company rounding policies. 

• Upload finalized HAWBs and related shipping documents to document management platforms and shared folders, maintaining proper records for reporting and audit purposes. 

• Collaborate with operations teams, BPO colleagues, and client contacts to resolve discrepancies or missing information in a timely and professional manner. 

• Manage the accuracy, timeliness, and overall quality of HAWB issuance for assigned accounts, escalating complex or exceptional cases to the Manager when necessary. 

• Additional duties as needed 

- 3rd party billing

• Prepare and process third-party billing for assigned customers in accordance with company standards and customer-specific requirements.

• Retrieve and apply accurate exchange rates based on shipment date and billing currency, ensuring correct conversions and decimal precision.

• Determine applicable charge codes and amounts by reviewing supporting invoices and shipping documentation; ensure accurate data entry for all billing elements including currency, vendor information, invoice references, and charge details.

• Generate and finalize invoices in the billing system, ensuring waybill amounts, cost amounts, and local markups are correctly reflected, and validate billing outputs against source documents.

• Manage the quality, accuracy, and timeliness of third-party billing for assigned accounts, and escalate complex or irregular cases to the Manager as needed.

Working Conditions and Benefits (HAN Office)

• Working Place: TTC Building, No. 19, Duy Tan Street, Cau Giay Ward, Hanoi City.

• Work in shifts: 7:00 AM - 4:30 PM; 10:30 AM - 07:00 PM; 3:30 PM - 12:00 AM, from Monday to Friday

• Annual Leave: 12 days/year (after probation time)

• Net salary: Negotiable (13 months a year plus Tet bonus & Annual performance bonus)

• Annual Salary Increase: once per year

• Performance Assessment: twice per year (fixed in April and October)

• Insurance: 24 hours’ Accident Insurance, Social Insurance, Health Care Insurance

• Work From Home: 2 days/week applicable after 6 months of working

• Others: International working environment with a lot of opportunities for learning and development, training courses, company trip, etc.

Yêu cầu công việc

Minimum qualifications

► Education and Experience

• Bachelor’s degree, preferred in Economics, International Trade, Foreign Trade, or related fields.

• Experience working in the Logistic industry or global forwarding companies is preferred.

• Experience with all aspects of operation procedures.

► Required Skills/Abilities:

• Proficient with Microsoft office such as: Excel, PowerPoint

• Good verbal and written communication skill in both English and Vietnamese.

• Good interpersonal and customer service skills.

• Good organizational skills and attention to detail.

• Good analytical and problem-solving skills.

• Strong self-motivation.

• Good time management skills.

Quyền lợi

• Thưởng: Lương tháng 13 + Bonus
• Chăm sóc sức khoẻ: Gói bảo hiểm chăm sóc sức khỏe toàn diện Bảo Việt, Bảo hiểm tai nạn 24/7
• Khác: Môi trường làm việc quốc tế chuyên nghiệp với nhiều cơ hội học hỏi và phát triển