Seafreight Operations Executive

GEODIS is a Lead Logistics Provider who manages our customers’ supply chain by providing end-to-end solutions enabled by our infrastructure, our people, processes and systems. Since 2008, Geodis is a subsidiary entirely owned by the SNCF Group in French. Our mission is to help its clients succeed by overcoming logistical constraints thanks to its lines of business - Road Transport, Freight Forwarding, Contract Logistics, Supply Chain Optimization, Distribution & Express. It has revenues of EUR 6.8 billion and more than 30,000 employees working in 67 countries around the world.

We are looking for candidates for the position of Temporary Seafreight Operations Executive in 8 months of contract in Ha Noi and a Seafreight Operations Executive in HCM.

For this position, you are accountable for:

1. Work according to the Export process:

- Handle shipment as per SOP, HI.

- Receive booking from customer.

- Check with Overseas Agents/ Local Sales.

- Book with Shipping lines.

- Send confirmed booking to customer.

- Issue HBL.

- Have S/L issued MBL.

- Send pre-advice to Overseas Agent.

- Arrange trucker and warehouse requirements (if request).

- Monitor and confirm Departure / Arrival of freight.

- Enter all charges and profit shares.

- Close file, pass invoices and credit memos.

- Post information on system.

2. Work according to the import process: ( Back up when import team on annual leave or sick leave )

- Receive pre-advice from Overseas Agent.

- Set up files based on pre-advice.

- Arrange trucker and warehouse requirements.

- Monitor and confirm arrival of freight.

- Break down and distribute into files and calculate charges.

- Call & Send A/N to consignee & record it by Fax, Email.

- Issue debit note to customers, accounting departments.

- Ensure D/O is only released again payment only.

- Enter all charges and profit shares.

- Close file, pass invoices and credit memos.

- Post information on system

3. Responsible for customer contacts, follow up contacts per telephone and visits.

- Regular work with invoices, calculations of profit split and commissions, tracking and correcting mistakes in supplier invoices and following all quality routines.

- Assist in supplier and customer queries.

- Arrange collections.

- Contribute to development of team.

- Assure timely billing as per company policy.

Yêu cầu công việc

REQUIREMENT:

- College or University graduated.

- At least 3 years relevant working experience. Knowledge of customs. Preferably knowledge of air or sea freight industry and processes.

- Familiar with and well able to work within the import/export process.

- Knows supplier conditions, deliver terms, Inco terms and purchasing conditions.

- Knows risk and insurance terms.

- Familiar with and able to work with the company’s quality and environmental policies.

- Good knowledge of computer system, both import/exports and invoicing.

- Knowledge of Customs tariff.

- Good communication skills.

- Financial awareness.

- Able to manage own working time effectively.

- Knowledge of service levels expected by clients – able to deliver them.

- Fluent spoke & written English.

WHAT WE OFFER:

- Competitive salary and attractive incentive scheme

- During 2 months of probation time: 100% salary, Annual leave applied, BVI Health Insurance

- 13th month salary, Yearly performance bonus, Annual salary review

- Bonus for successfully referring new employees, Buddy program for Newcomers

- BVI Health Insurance, Annual health checks

- Full Social insurance, Health insurance and Unemployment insurance

- Internal & External Training courses

- Annual company trip, Gifts on special occasions

- 12 - 16 days off annual leave + 10 sick days Work From Home

- Professional global working environment.

Working place:

Ha Noi Office: Floor 04, Ocean Park Building, 1 Dao Duy Anh Street, Kim Lien Ward, Hanoi / Vietnam

HCM Office: 9th floor, Bluesky Office Building, No.1 Bach Dang, Tan Son Hoa Ward, Ho Chi Minh City

Working time: Monday - Friday, flexible working time with the remote working schedule at home.

Quyền lợi

• Thưởng: Attractive salary with Full Social insurance, Health insurance and Unemployment insurance
• Chăm sóc sức khoẻ: During 2 months probation time: 100% salary, Annual leave applied, PTI Health Insurance applied
• Giải thưởng: 13th month salary, Yearly performance bonus, Annual salary review