Personal Assistant to Management (Fluent English and Chinese)

About the company

BTS Concept is a key project design and execution arm operating under KiN Hotel Group – a rapidly growing, human-centric lifestyle hospitality brand. BTS Concept drives the creative vision, architectural development, and comprehensive project management behind KiN’s signature boutique properties, blending modern sophistication with rich local heritage.

Position Overview

We are looking for a highly organized, proactive Personal Assistant (PA) to provide comprehensive administrative and operational support to our Management. In this role, you will act as the central point of contact, ensuring smooth daily operations and seamless coordination with the Project Management team. Professional fluency in both English and Chinese is essential for this position.

Key Responsibilities

Executive & Administrative Support

- Efficiently manage the Project Management’s daily calendar, coordinate high-level meetings, and optimize scheduling.

- Arrange comprehensive travel itineraries, including flights, accommodation, and transport logistics.

- Handle daily administrative tasks, correspondence, and expenses to ensure the smooth operation of the Management’s office.

Meeting & Project Coordination

- Organize internal meetings, prepare agendas, take accurate meeting minutes, and rigorously follow up on action items.

- Assist with project-related administrative work and closely coordinate with the Project Management team as required.

Contract, Document & Workflow Control

- Maintain an organized system for project-related documents, contracts, and internal records.

- Support contract administration, manage internal approval workflows, and oversee payment follow-ups with partners.

Communication & Reporting

- Provide professional English - Chinese translation and interpretation support for meetings, emails, and project documents.

- Prepare reports, presentations, and other management documents as assigned by the Management.

Report to expatriate manager

Yêu cầu công việc

- Bachelor’s degree in business administration, Linguistics, International Relations, or related fields.

- At least 2 years' experience as a Personal Assistant, Executive Assistant, Project Coordinator, or Admin Specialist.

- Experience in hospitality, real estate, or construction is a plus.

- Professional fluency in both English and Chinese is mandatory for translation and interpretation duties.

- Advanced proficiency in Word, Excel, and PowerPoint for preparing high-level management reports and presentations.

- Exceptional skills in calendar management, preparing agendas, and taking accurate meeting minutes.

- Familiarity with contract administration, document control, approval workflows, and payment follow-ups.

- Highest level of integrity and discretion when handling sensitive business information.

- Strong interpersonal skills to coordinate smoothly with the PM team and external parties.

- Proactive mindset, detail-oriented, and capable of working independently under pressure.

Quyền lợi

• Thưởng: monthly services charge
• Máy tính xách tay: Laptop for work
• Căn-tin: Lunch allowance