Tuyển dụng Office Admin tại Hà Nội

The Senior Office Administrator is responsible for overseeing the daily operations of the office, providing administrative support to senior management, coordinating with various departments, and ensuring a productive and efficient work environment. This role plays a critical part in maintaining operational efficiency, assisting with resource management, and supporting the IT services team by ensuring that office operations align with the company's goals.

Office Management:

• Supervise and coordinate the day-to-day activities of the office

• Ensure that office facilities, equipment, and resources are well-maintained and functional.

• Manage office supplies inventory and place orders for necessary items.

• Oversee the cleanliness, organization, and general upkeep of the office environment.

Administrative Support:

• Provide high-level administrative support to BOD (Leadership team), Clients, departments.

• Organize company events, team meetings, training sessions, and other employee-related activities.

• Find and rent accomodation for expats when needed.

• Handle sensitive company information with discretion and confidentiality.

Communication & Coordination:

• Serve as a point of contact for internal teams and external vendors.

• Facilitate communication between departments to ensure smooth workflow.

• Respond to queries and requests from clients, employees, and vendors in a timely and professional manner.

• Manage communication channels, including emails, phone calls, and other correspondence.

Vendor and Facility Management:

• Liaise with external vendors (suppliers, contractors, service providers) to ensure timely deliveries and services.

• Manage relationships with service providers (cleaning, maintenance, office equipment, office service vendors).

• Ensure office infrastructure comply with company standards and security protocols.

• Closely working with Building Management to handle any office issues

Budget and Cost Management:

• Assist with managing office expenses and budgeting for office-related operations.

• Track and report on office spending to team lead, identifying cost-saving opportunities.

• Ensure compliance with the company’s financial and operational policies.

Compliance and Documentation:

• Ensure the office complies with relevant safety, health, and environmental regulations.

• Maintain office files, records, and documentation in accordance with company policies and legal

requirements.

• Assist with audits and inspections as required.

• Good in English

• Bache

Yêu cầu công việc

• Good in English

• Bachelor’s degree in Business Administration, Management, or a related field.

• Minimum 04 years in office admin, with good knowledge of general administration, principles and office protocol;

• Proficiency in MS Office (especially MS Excel, MS Word, MS PowerPoint) and computer experience

Desired Skills and Attributes:

• Brilliant organizer with experience(s) in multi-tasking and prioritizing multiple assignments;

• Able to work in high-pressure;

• Good negotiation skills;

• Able to work independently and as part of a team;

• Excellent communication skills, both written and verbal;

• Unparalleled flexibility with an open-minded and a complete accessibility;

• Leadership abilities, with a proactive approach to problem-solving;

• High level of professionalism and confidentiality;

• Strong attention to detail and commitment to accuracy;

• Time-management skills and ability to meet deadlines;

• Proactive with a good sense of responsibility and teamwork spirit;

• Familiarity with IT industry terminology and practices is a plus.

Quyền lợi

• Chăm sóc sức khoẻ: 90% contribution of the gross salary to social insurance.
  Annual health checkup.
• Nghỉ phép có lương: 20 days of leave: 12 days of annual leave and 8 days of sick leave.
• Đào tạo: Training will be offered.
• Máy tính xách tay: Laptop provided.
• Hoạt động nhóm: Activities including birthday parties and employee engagement activities.
• Khác: Salary up to 25M gross.
  Salary at 100% during the probationary period.
  Full work equipment will be provided.