HR Manager

I. Responsibilities & Expected Results

The HR/Admin manager is responsible for managing and developing the HR/Admin, team and for managing all HR activities in Vietnam. The HR manager also designs, implements and monitors local HR policies, procedures & tools and should follow the Global ones developed by the Group.

With respect to the Manuchar Office (4 Companies in Vietnam), the responsibilities include:

1. HR Administration: Ensuring timely, accurate and efficient personnel administration processes (including compensation & benefits, sickness/vacation administration, regulatory requirements, …)

2. Organization & Job Design: Maintaining a clear, coherent and optimally dimensioned organization structure with well-defined job descriptions to ensure continuous clarity, effectiveness and efficiency throughout the company.

3. Recruiting & Staffing: Manage the recruitment and onboarding of new employees and ensure optimal staffing of the Manuchar Vietnam operations. This also includes the management of all the processes for issuing Working Permit / Temporary Residence card for foreign citizens employees.

4. Performance Management: Optimize a pragmatic performance management approach with standardized processes, documents, tools to ensure systematic monitoring, feedback and improvement actions on performance towards Manuchar Vietnam staff.

5. Compensation policy: Ensuring a well-structured compensation policy to guide compensation setting and discussions.

6. People Development: Manage a structured and pragmatic approach to stimulate, support and track the continuous further development of our employees (including training organization).

7. Strategic Planning: Align HR initiatives and planning with the overall corporate strategy, including talent & succession planning, values & culture reinforcement, etc.

8. HR communication: Provide timely and periodic communication on HR related matters to the Vietnam Board of Management, management and the whole organization in Vietnam.

9. Admin task: In charge of Administrative Office tasks as: managing the car drivers (schedule, personnel management...), the canteen staff (supply, management of petty cash…), the management of the cleaning for the Main office, Security at the Main Office as well as all other administrative tasks (gardening in our warehouses, stationaries management, potable water, business trip booking…)

II. Key Performance Indicators

1. HR Administration:

- Timely and correct payroll processing and payments (% errors, recalculations, delays)

- Completeness of contract database

- Efficiency (cost & time) of HR administration

2. Organization & Job Design:

- Availability of a well-structured and up-to-date organization structure

- Clear and comprehensive job descriptions that are known and agreed upon by job owner

3. Recruiting & Staffing:

- Time & cost to fill open positions with competent staff

- Employee retention rate (overall, per level, through trial period)

- Absence ratio

4. Employee satisfaction (e.g. through surveys)

- Performance Management:

- Complete, timely and high-quality performance reviews (documents)

- Existence, tracking and reporting of Key Performance Indicators for every employee & team

5. Compensation policy

- Availability of a market-conform and fair compensation policy

6. People Development

- Up to date overview of gaps between job and job-owner and related action plan

- Strategic Planning:

- Availability of succession plan for key functions and view on other LT requirements

- Evolution of total cost of HR versus turnover, contribution of the company

7. HR communication

- Existence and quality of periodic and ad-hoc HR related communication

- Existence and quality of initiatives that stimulate our values, culture and team-spirit

- Degree of understanding corporate strategy, commitment and sense of belonging by people

8. Admin. task

-Efficiency (cost & time) of administrative task

Yêu cầu công việc

1. Bachelor Degree / Master Degree

2. The HR/Admin manager is a true people-person, who acts as a business partner and therefore always keeps an eye on the ultimate business objectives and interests when designing, implementing and guiding the HR and related operations.

3. Personality characteristics:

• Entrepreneurial and open, people oriented change manager

• Gaining respect through persuasion and leading by example rather than through positional power

• Ability to structure and direct processes and organization in a systematic and persevering way

• Hands-on and pragmatic attitude (and good understanding of e.g. Office & HR systems)

4. With respect to the HR functional competencies and skills, the HR/Admin manager ideally has 10 years of experience in HR and acted as manager of the HR department of a medium/large corporation. Affinity with an international corporate environment is an important asset.

5. Specific HR experience with and knowledge in following areas:

• Payroll administration

• Recruitment

• Performance review processes, tools and techniques

• Human capital development: needs assessment, development techniques, …

• Well structured compensation & benefit policies

• Expat arrangements and administration, compensation options and guidance

Quyền lợi

• Khác:
  - Attractive salary package.
  - Compulsory Insurances.
  - 13th month salary bonus.
  - Health care insurance.
  - Annual heath check.
  - Meal support, phone support.
  - Annual travel.