Tuyển dụng Faculty Assistant tại Hồ Chí Minh

Daily responsibilities

- Assist the student recruitment activities

- Be the point of contact for students (and their parents) having study program related inquiries.

- Support the examination office at VGU and at the German partner universities.

- Be in charge of having students' grades input in the VGU's Integrated Campus Management System (ICMS) and have them kept up-to-date.

- Support the scheduling, resource planning, and operation of teaching modules (timetables, room booking, attendance lists, distribution of course material, course evaluations, etc.).

- Prepare time sheets and other required documentation for part-time (visiting) lecturers and teaching staff.

- Assist in organizing exam

- Handle the posting of exam problem and answer sheets between the German partner universities and VGU

- Communicate with the study program partners in Germany

- Arrange the visits of faculty from the German partner universities

- Cooperate closely with the other departments

- Assist with various day-to-day academic and other activities.

Periodic/ Irregular responsibilities

- Assist with scholarship procedures

- Yearly admission process

- Support the preparation of academic-affairs-related certificates for students

- Enrolment process at German partner Universities

- Support the preparation of students' stay at the German partner universities

- Support the necessary arrangements for foreign students at VGU

- Assist the study programs in updating relevant web pages and take part in marketing activities

- Take part in organizing larger VGU events such as Opening Ceremonies or Education Fairs, as well as academic events such as conferences

- Temporarily take over responsibilities of other Faculty Assistants in case of absence, such as sick leave, annual leave, etc.

Other duties

- Other duties as assigned by the Supervisors.

- Support the academic faculty in any other tasks assigned by the Supervisors.

Yêu cầu công việc

Job Requirements:

1. Qualification: Bachelor degree in business administration, economics, social sciences, mathematics, engineering or related fields. Proficiency in English both in written and orally.

2. Experiences: First working experiences in the fields of Academic Affairs and Higher - Education Administration

3. Knowledge:

- Knowledge of office management principles, methods, and procedures

- Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records

- Understanding about Vietnamese and German education system is an advantage

4. Skills

- Proficiency in English both in written and orally

- Knowing German language is an advantage

- Good manners of expression, good writing skills and organizational skills

- Good command in using MS Office Software

- Be able to work efficiently, independent and self-organized

- Handling student's concerns in a professional manner

- Customer-oriented mindset

- Being careful and attentive to detail

5. Behavior required

- Good attendance and punctuality

- Teamwork mindset

- Courteous and friendly

- Respect for cultural background of staff, students and partners

***What we offer***

- Competitive salary

- 13th month salary & bonuses on public holidays

- Social insurance contributions calculated on full salary, effective from the probation period

- 12 annual leave days per year

- Healthcare package: 4 million VND/ per employee/ per year & Health check-up: 2 million VND/ per employee/ per year

- Outing trip every year

- 45-seat shuttle bus from HCMC

- Tuition fee support to VGU's staff: VGU supports 25% of regular tuition fee to the VGU's staff, their spouse, their siblings and their children

Work location: Vietnamese-German University, Ring Road 4, Quarter 4, Thoi Hoa Ward, Ho Chi Minh City (Old address: Ben Cat City, Binh Duong Province). Shuttles buses provided.

Working time: 8:30 – 16:30 Monday - Friday

Quyền lợi

• Thưởng: 13th month salary & bonuses on public holidays
• Chăm sóc sức khoẻ: 13th month salary & bonuses on public holidays
• Nghỉ phép có lương: 12 annual leave days per year
• Máy tính xách tay: Laptop provided
• Cơ hội du lịch: Outing trip every year
• Xe đưa đón: 45-seat shuttle bus from HCMC
• Khác: Tuition fee support to VGU’s staff: VGU supports 25% of regular tuition fee to the VGU’s staff, their spouse, their siblings and their children.