Faculty Assistant (2 vacancies)

Vacancies Available: 2 (One position in the Faculty of Engineering and one position in the Faculty of Economics and Management)

Job Description

Daily responsibilities

Assist the student recruitment activities

Be the point of contact for students (and their parents) having study program related inquiries.

Support the examination office at VGU and at the German partner universities.

Be in charge of having students' grades input in the VGU's Integrated Campus Management System (ICMS) and have them kept up-to-date.

Support the scheduling, resource planning, and operation of teaching modules (timetables, room booking, attendance lists, distribution of course material, course evaluations, etc.).

Prepare time sheets and other required documentation for part-time (visiting) lecturers and teaching staff.

Assist in organizing exam

Handle the posting of exam problem and answer sheets between the German partner universities and VGU

Communicate with the study program partners in Germany

Arrange the visits of faculty from the German partner universities

Cooperate closely with the other departments

Assist with various day-to-day academic and other activities.

Periodic/ Irregular responsibilities

Assist with scholarship procedures

Yearly admission process

Support the preparation of academic-affairs-related certificates for students

Enrolment process at German partner Universities

Support the preparation of students' stay at the German partner universities

Support the necessary arrangements for foreign students at VGU

Assist the study programs in updating relevant web pages and take part in marketing activities

Take part in organizing larger VGU events such as Opening Ceremonies or Education Fairs, as well as academic events such as conferences

Temporarily take over responsibilities of other Faculty Assistants in case of absence, such as sick leave, annual leave, etc.

Other duties

Other duties as assigned by the Supervisors.

Support the academic faculty in any other tasks assigned by the Supervisors.

Yêu cầu công việc

Job Requirements:

1. Qualification: Bachelor degree in business administration, economics, social sciences, mathematics, engineering or related fields. Proficiency in English both in written and orally.

2. Experiences:

First working experiences in the fields of Academic Affairs and Higher Education Administration

3. Knowledge:

Knowledge of office management principles, methods, and procedures

Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records

Understanding about Vietnamese and German education system is an advantage

4. Skills

Proficiency in English both in written and orally

Knowing German language is an advantage

Good manners of expression, good writing skills and organizational skills

Good command in using MS Office Software

Be able to work efficiently, independent and self-organized

Handling student's concerns in a professional manner

Customer-oriented mindset

Being careful and attentive to detail

5. Behavior required

Good attendance and punctuality

Teamwork mindset

Courteous and friendly

Respect for cultural background of staff, students and partners

***What we offer***

Competitive salary

13th month salary & bonuses on public holidays

Social insurance contributions calculated on full salary, effective from the probation period

12 annual leave days per year

Healthcare package: 4 million VND/ per employee/ per year & Health check-up: 2 million VND/ per employee/ per year

Outing trip every year

45-seat shuttle bus from HCMC

Tuition fee support to VGU's staff: VGU supports 25% of regular tuition fee to the VGU's staff, their spouse, their siblings and their children

Work location: Vietnamese-German University, Ring Road 4, Quarter 4, Thoi Hoa Ward, Ho Chi Minh City (Old address: Ben Cat City, Binh Duong Province). Shuttles buses provided.

Working time: 8:30 – 16:30 Monday - Friday

Quyền lợi

• Thưởng: 13th month salary & bonuses on public holidays
• Chăm sóc sức khoẻ: 13th month salary & bonuses on public holidays
• Nghỉ phép có lương: 12 annual leave days per year
• Máy tính xách tay: Laptop provided
• Cơ hội du lịch: Outing trip every year
• Xe đưa đón: 45-seat shuttle bus from HCMC
• Khác: Tuition fee support to VGU’s staff: VGU supports 25% of regular tuition fee to the VGU’s staff, their spouse, their siblings and their children.