Facility Coodinator

Office Layout & Space Management
Update and modify office layouts and seating plans whenever adjustments are required.
Implement layout changes based on operational needs and departmental headcount growth.
Work closely with HR, IT, and relevant departments to ensure office space is efficient and flexibly arranged, supporting the company’s growth and development.
Facility Operation & Hands‑on Maintenance
Directly handle basic technical and maintenance issues within the office, including:
Furniture, doors, locks, and interior accessories
Basic plumbing fixtures (washbasins, toilets, faucets – basic level)
Office partitions and finishing works
Proactively inspect and identify facility-related issues during daily operations.
Plan and perform periodic preventive maintenance for office facilities.
Asset Management & Control
Participate in managing office facility assets, including:
Furniture (desks, chairs, cabinets, partitions, etc.)
Office and facility-related equipment
Coordinate with related teams (Admin / Finance / HR / IT) to:
Track asset allocation, relocation, and retrieval during layout changes or employee movements
Ensure sufficient seating capacity is provided for employees
Perform and coordinate periodic asset inventory in accordance with company regulations.
Record and update asset-related information on system, included: damage, wear and tear due to usage, asset loss (if any)
Actively propose for: Asset repair or maintenance, asset replacement or liquidate when no longer fit for use
Ensure asset data is accurate and effectively support: Office operations, layout changes & Internal audits or inspections
M&E & Lighting System
Perform basic mechanical & electrical (M&E) tasks, including:
Power outlets, switches, circuit breakers, and office electrical devices
Inspection and replacement of lighting fixtures
Adjustment of lighting systems following layout changes
Understand equipment operating principles and ensure safety while performing maintenance tasks.
Proactively coordinate with contractors when issues exceed internal handling capabilities.
Construction & Contractor Coordination
Participate in projects such as office repairs, renovations, and fit‐out.
Work directly with construction, M&E, and interior contractors throughout project implementation.
Supervise and inspect on‑site works to ensure compliance with approved layout drawings and basic MEP technical drawings.
Coordinate with the Building Management team to ensure proper construction procedures, safety regulations, and fire protection (PCCC) compliance.
Participate in the handover and acceptance of completed work scopes as assigned.
Other Tasks
Propose solutions to reduce energy consumption and improve the efficiency of office facilities and infrastructure.
Support other team members when needed.
Perform other tasks by the line manager.
Minimum 2 years of experience in Facility Management, Office Facilities, or Technical Support roles.
Educational background related to Engineering, Mechanical & Electrical, Construction, Interior Design, or relevant professional certifications.
Proficient in using AutoCAD.
Ability to read and understand technical drawings, including layout drawings and basic MEP drawings.
Solid knowledge of mechanical & electrical systems and office lighting systems.
Capable of independently handling basic technical repairs and maintenance tasks.
Prior experience working with contractors and Building Management teams.
Experience working in a startup or fast‑growing environment, preferably with a company size of 600+ employees.
Ngành nghề: Hành chính / Thư ký
Kinh nghiệm: 2 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh