Entry-Level Receptionist & Executive Assistant

## WowSuite AI

WowSuite AI is building world-class eCommerce software for global businesses. We are looking for a smart, professional, and ambitious person who wants to grow in a technology company.

This is an entry-level role with a strong career path. You will start with reception, office support, and administrative tasks, while learning how a global software company operates. Over time, the right person can grow into executive assistant work, project coordination, operations support, and cross-department leadership support.

## Who We Are Looking For

We want someone who is interested in:

- Software

- Technology

- eCommerce

- Global business

- Learning from experienced executives

- Building a serious long-term career

You do not need many years of experience.

You do need strong English, good organization, a professional attitude, and the desire to learn quickly.

## Role Summary

As the Receptionist & Executive Assistant, you will be the first point of contact for visitors, candidates, partners, and team members. You will help keep the office organized, support the executive team, and assist different departments when needed.

This role is important because you will help create a professional first impression and support the daily operations of a fast-growing software company.

## Key Responsibilities

- Manage the front desk and welcome visitors professionally

- Answer and route incoming calls and messages

- Support executives with scheduling, calendars, meetings, and daily tasks

- Help prepare meeting materials, notes, and follow-up action items

- Assist with company records, correspondence, documents, and internal communication

- Coordinate incoming and outgoing mail, couriers, and deliveries

- Keep the reception area clean, organized, and professional

- Help organize meetings, interviews, office events, and team activities

- Provide administrative support to different departments when required

- Learn and use internal software systems and company tools

- Support office operations and help improve daily processes

- Grow into higher-responsibility work such as executive support, project coordination, and operations support.

Yêu cầu công việc

## Required Skills & Qualifications

- Fluent Vietnamese

- Strong English communication skills

- IELTS 6.5 or higher preferred

- Mandarin is helpful but not required

- Strong communication and interpersonal skills

- Professional appearance, attitude, and manners

- Organized, detail-focused, and reliable

- Calm under pressure and able to handle shifting priorities

- Comfortable using computers, email, calendars, Google Workspace, Microsoft Office, and basic office software

- Able to multitask and follow instructions carefully

- Friendly, respectful, and confident when speaking with visitors, candidates, and team members

- Eager to learn and grow into a bigger role

## Nice To Have

- Previous receptionist experience

- Executive assistant or admin assistant experience

- Experience working in a software, technology, eCommerce, or international company

- Mandarin speaking ability

- Experience supporting managers, directors, or executives

## Why Join WowSuite AI

- Work in a global software and eCommerce company

- Learn directly from experienced executives and managers

- Build real career skills, not just basic admin experience

- Clear opportunity to grow into executive support, operations, and project coordination

- Work with a collaborative, international team

- Be part of a company building real technology products

- Your attitude, effort, and initiative will be noticed and rewarded

## Ideal Candidate

The ideal candidate is professional, friendly, organized, and ambitious. You may be early in your career, but you want to learn fast, work with smart people, and grow into a more important role over time.

This is a strong opportunity for someone who wants to enter the software and technology industry through an office, admin, and executive support role.

Quyền lợi

• Thưởng: Performance bonuses
• Chăm sóc sức khoẻ: Premium medical insurance
• Đào tạo: English environment
• Cơ hội du lịch: Opportunity to travel internationally
• Khác: Base salary
  Profit share