Documentation Executive

To handle import-export documentation tasks for oversea partners (Liner-NVOCC Shipping agencies/ Logistics Solutions)

• Export Documentation:

o Receive and chase for Shipping instruction (S/I) from customers or oversea partners,

o Verify S/I and create Bill of Lading (B/L) in systems (principals and oversea partners)

o Update export customers’ contact details/codes into principals’ and agent’s system.

o Send Draft B/L to customers for confirmation, proceed with any B/L amendment requests by customers,

o Submit and check Master B/L Shipping instructions to carriers,

o Declare export manifest (Master & House BL) into customs system,

o Declare DG information into terminal system, customs system

o Apply freight/local charges into oversea partners’ and principals’ system

o Generate and send Debit Notes or Invoices of freight, local charges, amendment charges etc to customers for payment.

o Complete B/L production after vessel sails, perform Docs and vessel closing in systems,

o Send pre-alert and final export documents (Bill of Lading, EDI, freight collect advice, telex release, loading list etc.) to POD agents / principals before deadline,

o Co-ordinate and follow up with customers, local and oversea front offices to resolve any issues related to Export Bill of Lading: B/L or manifest amendment, extend S/I cut-off, vessel delay, LOI submission, switch B/L, etc,

• Import Documentation:

o Update import customers’ contact details/codes into principals and agent’s system.

o Support customers to register IDs in agent’s online platform for import transactions.

o Receive import Docs from POL agents or retrieve EDI data from principal system, check and update B/L data into agent’s system.

o Update freight/charges, free time into B/L data into agent's system.

o Check if any special cargoes that need customers / partners to submit additional Docs and do the needful.

o Declare import manifest, transshipment manifest into customs systems

o Declare DG manifest, DG information into terminal system

o Support customers and front offices with any request related to customs manifest, e.g. manifest amendment, manifest declaration approval,

o Send Arrival Notice and Debit Note/ Invoices to customers using oversea partners’ system or manual.

o Perform discharge confirmation, vessel closing in principals’ systems, terminal systems

o Handle any other import documentation issues or requests from oversea partners, customers, terminals, vendors, partners, agents, principals etc,

• Others:

o Update and send daily, monthly reports to team leaders, oversea partners, management, finance, and all relevant departments,

o Ensure all SOPs, T&O, KPIs set by team leaders or managers and oversea partners are followed and met.

o Handle other jobs assigned by departmental team leaders and/or managers.

Yêu cầu công việc

• Bachelor’s degree either in Marine Transportation or Foreign Trade or Economics or Logistics Management

• Good spoken and written English is essential,

• Good communication, problem solving skills,

• Strong at SOP/KPI management

• 1 year or more working experience in import - export documentation for shipping, logistics companies is an advantage

• Good shipping & logistics knowledge

• Good discipline, teamwork spirit; hard working, careful and responsible, able to work under pressure

Quyền lợi

• Thưởng:
  - 13th Month Salary
  - Annual Bonus
  - Trade Union Benefits
  - Long Service Award
• Nghỉ phép có lương:
  - 14 days annual leave
  - 9 days sick leave paid by the Company
  - 1 Birthday Leave
  - 1 flexible working day per month
• Khác:
  - Premium Health Care Insurances Program
  - Laptop Provided
  - Staff Trip / Activities
  - Oversea Training
  - Mobile Allowance