Assistant Director Marketing & Sales

Job Summary:

The Assistant Director Marketing & Sales is responsible for providing executive support to the Director Marketing & Sales by managing schedules, coordinating meetings, monitoring annual business plans, facilitating communication, and ensuring effective administration of departmental operations. The role also serves as a key liaison for internal and external stakeholders while supporting bilingual documentation and reporting.

Key Responsibilities:

1. Executive Calendar & Meeting Management:

• Manage and maintain the Director's calendar, ensuring schedules are well-organized, prioritized, and updated.

• Coordinate, organize, and prepare for Board meetings, regular management meetings, and other business meetings as required.

• Arrange meeting logistics and ensure smooth execution of executive activities.

2. Translation & Documentation Management:

• Translate and interpret documents and communications upon the Director's request.

• Provide interpretation support during meetings with foreign partners when required.

• Review English translations to ensure logical accuracy, language quality, and consistency, especially for Board meeting materials and corporate documents.

• Prepare minutes of Board meetings, Executive Committee meetings, and other meetings as assigned.

• Manage document approval workflows, maintain filing systems, and ensure proper document control and record keeping.

3. Business Plan & Progress Monitoring:

• Monitor the implementation of annual business plans and departmental action plans.

• Follow up with relevant departments to ensure assigned tasks are completed on schedule.

• Remind stakeholders of deadlines and support execution of key initiatives.

4. Department Reporting & Data Management:

• Coordinate and prepare periodic departmental reports in both Vietnamese and English.

• Consolidate, analyze, update, and maintain reports, business data, and supporting documentation.

• Ensure timely and accurate reporting for management review.

5. Administrative Support:

• Process advance payments, expense claims, and reimbursement related to the Director.

• Prepare monthly attendance records for the division.

• Coordinate administrative activities, including office supplies, gifts, and other departmental resources.

Experience:Yêu cầu công việc

Experience:

• Bachelor's degree or College Diploma in Economics, Business Administration, Real Estate, or related fields.

• Minimum of 2 years' experience in an equivalent Executive Assistant or Personal Assistant role.

• Experience supporting senior executives is highly preferred.

• Strong English communication skills (written and spoken).

• Proficient in Microsoft Word, Excel, and PowerPoint.

Knowledge, Skills & Competencies:

• Knowledge of executive administration and office management.

• Understanding of the real estate industry is an advantage.

• Strong analytical and reporting skills.

• Excellent communication and presentation skills.

• Strong planning, organization, and coordination abilities.

• Teamwork and collaboration skills.

• Leadership awareness and sound decision-making capability.

Behavioral Competencies:

• Positive attitude with a growth mindset.

• Strong ownership and accountability.

• Logical thinking and problem-solving ability.

• Demonstrates Integrity, Professionalism, and Ownership in daily work.

Quyền lợi

• Thưởng: Competitive package