Senior Payable Accountant cum Office Administrator

Key Responsibilities and Duties:

1. Expense Management

- Review and verify expense requests to ensure they are necessary, reasonable, within approved budgets, and supported by appropriate approvals and accounting classifications.

- Ensure expenses are accurately recorded to the correct accounts, cost centers, and budget categories. Prepare regular and ad-hoc expense and payment reports.

- Investigate and resolve expense- and payment-related issues.

2. Payment Administration

- Manage proof-of-expenditure documents to ensure completeness, compliance, and proper retention.

- Verify payment requests in the payment system, including budget availability and duplicate payment checks. Maintain payment records, supporting documents, and payment certificates.

- Maintain and update vendor/payee master data in the payment system.

3. Fixed Asset Management

- Record and maintain fixed asset information in accordance with accounting policies and regulatory requirements.

- Advise on asset classification, capitalization, useful life, and depreciation where applicable. Update asset ledgers promptly for acquisitions, transfers, disposals, and other asset movements.

- Reconcile fixed asset records between accounting ledgers and asset management systems.

- Calculate and record depreciation, gains/losses on disposals, and other asset-related accounting entries.

- Support month-end, year-end, and periodic asset closing activities.

4. Internal Control & Compliance

- Ensure compliance with internal control requirements, segregation of duties principles, and applicable regulations.

- Support the implementation and continuous improvement of expense and payment control procedures. Assist internal and external audits by providing required documentation, records, and explanations.

5. Accounting Operations

- Process and record expense and payment transactions accurately and timely in relevant systems.

- Monitor, investigate, and resolve outstanding items, discrepancies, and unreconciled balances. Support month-end, quarter-end, and year-end financial closing activities.

6. Tax Compliance

- Ensure proper application of VAT, withholding tax, and other applicable tax regulations related to expenses and vendor payments.

- Prepare monthly gift reports and supporting information for invoice issuance. Perform monthly invoice declarations

Yêu cầu công việc

1. Qualifications: Bachelor's degree in Accounting, Finance, Auditing, Economics, or a related field.

2. Experience: At least 5–7 years of experience in accounts payable, expense management, payment operations, asset management or accounting.

3. Technical skills:

- Knowledge of accounting principles and internal controls.

- Good understanding of fixed asset accounting and depreciation.

- Proficiency in Microsoft Excel.

4. Soft skills:

- Advanced English and computer skills;

- Ability to work independently and coordinate with multiple departments.

- Good organizational and documentation skills.

- Good communication and coordination skills.

- Analytical and problem-solving skills.

- Ability to work under tight deadlines with accuracy

- Detailed & result oriented mindset

- Ability to work under high pressure

- Careful, proactive, enthusiastic & hard working.

- Good sense of team work;

***The candidate can submit CV in two ways:

1. Apply via VNWs

2. Apply via link: https://careerasia.smbc.co.jp/job-invite/7104/

(Encourage the candidate to submit their application through this system to ensure it aligns with our internal processes. Thank you!)

Working location: 12th floor, Lotte Center Hanoi, 54 Lieu Giai, Ba Dinh, Ha Noi

Benefits:

- Attractive salary and allowance

- Annual leave benefit (18 days/ year)

Quyền lợi

• Hoạt động nhóm: Attractive benefits
• Khác: Professional, dynamic working environment