Senior Admin Assistant – Hồ sơ & Thanh toán

Receive, organize, and maintain both physical and electronic payment documents, ensuring records are complete, accurate, and easily retrievable.
Manage document filing systems, identify gaps or risks, and continuously improve filing processes to ensure consistency and compliance.
Review, consolidate, and verify large volumes of payment and accounting documents, ensuring accuracy and minimizing errors.
Coordinate with cross-functional teams to validate vendor information, support sales contract administration, and route documents for approval and signature.
Monitor administrative and payment processes to ensure deadlines and team KPIs are achieved.
Identify opportunities to improve workflows and implement simple automation or process enhancements to increase efficiency.
Participate in hands-on training and continuously develop knowledge related to administrative and payment operations.
Support ad hoc projects and perform other duties assigned by the Manager.
Yêu cầu công việc
Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
Minimum 3 years of experience in Accounts Payable (AP), Accounts Receivable (AR), Sales Administration, or administrative operations involving high-volume documentation.
Proven experience handling large volumes of documents, including contracts, invoices, payment requests, and supporting documents, with the ability to process approximately 150–200 document sets per month accurately and on time.
Strong proficiency in Microsoft Excel, with the ability to consolidate, track, and maintain large datasets accurately.
High attention to detail with strong organizational and problem-solving skills.
Ability to work independently, prioritize tasks effectively, and deliver results with minimal supervision while managing multiple deadlines.
Proactive mindset with a willingness to improve processes and suggest practical solutions, including basic automation initiatives.
Strong communication and coordination skills, with the ability to collaborate effectively across departments and with external vendors.
Ability to work in a fast-paced environment and maintain accuracy under pressure.
Eagerness to learn and develop, with potential to take on Team Lead responsibilities in the future.
Quyền lợi được hưởng
Salary: 15,191,207 Gross100% salary during probation periodFull social insurance coverage (based on full salary) from the first working month24/7 accident insurance for additional protectionStable working environment with clear processes and well-structured operationsThere are 4 fixed-term contracts across 2 vendors.