Sales Admin

Position Title Sales Admin

Department: Revenue Operations (RevOps) — The Square Stone (TSS) / Square Vina Co., Ltd.

Reports To: Revenue Operations Manager

Location: Ba Ria, Vietnam (factory site)

Team Supported Supply Chain Coordinator (SCC), Global Sales Executive (GSE), Senior Customer Relationship Manager (SCRM)

Employment Type Full-time

Role Summary

The Sales Admin provides documentation, coordination, and administrative support to three RevOps functions: the Supply Chain Coordinator (SCC), the Global Sales Executive (GSE), and the Senior Customer Relationship Manager (SCRM). This is a support-and-execution role for a fast-moving, cross-functional commercial team at a Vietnam-based engineered quartz (E-Stone) manufacturer, with heavy day-to-day interaction with Production and R&D.

The role's most distinctive skill requirement is the ability to read architectural / interior CAD drawings and accurately extract countertop and vanity top scope from them — turning a drawing into a clean, quotable spec. Candidates with a background in construction or interior design/fit-out companies are strongly preferred for this reason.

Key Responsibilities

1. CAD Drawing Review & Spec Extraction

• Read architectural, kitchen, and interior CAD drawings (2D layouts, elevations, shop drawings) submitted by clients or fabricators.

• Accurately identify and extract countertop and vanity top scope — dimensions, edge profiles, cutouts, seams, and material/color callouts — into a clean, quotable format for Estimation.

• Flag drawing discrepancies, missing dimensions, or ambiguous scope back to the client or internal stakeholders before quotation.

2. Documentation & Contract Support

• Prepare, track, and file sales contracts, quotations, POs, and order confirmations for SCC, GSE, and SCRM.

• Review contracts and related documents for missing terms, inconsistencies, or compliance issues before signature; escalate problem clauses.

• Maintain organized, up-to-date document records (digital filing, version control, naming conventions) so any team member can locate the current status of a deal or shipment.

3. Cross-Functional Support (SCC / GSE / SCRM)

• SCC: assist with export/logistics paperwork, shipment tracking documents, and delayed-container follow-up.

• GSE: assist with new business development materials, market research compilation, and account documentation for overseas prospects.

• SCRM: support the local kitchen-solutions business development effort in Vietnam — this is SCRM's core focus — by preparing drawing-based quotations, client documentation, and site/project files for local kitchen and cabinet projects.

4. Production / R&D Communication

• Since TSS is a manufacturer, relay drawing specs, order details, and client requirements clearly to Production and R&D, and communicate feasibility, lead time, or spec constraints back to sales.

• Act as a reliable link so that what is quoted matches what can actually be manufactured.

5. General Administration

• Proactively organize recurring reporting (weekly updates, order status, document checklists).

• Take ownership of open items without needing constant follow-up — proactively chase missing documents, signatures, or drawing clarifications.

Required Qualificatio

Yêu cầu công việc

Required Qualifications

• Prior experience at a construction company or interior design / fit-out company strongly preferred — this background directly supports CAD drawing literacy.

• Demonstrated ability to read and interpret CAD drawings and extract countertop/vanity top scope (or a closely related trade scope).

• Working professional English — most day-to-day discussion, documentation, and cross-team communication will be conducted in English.

• Strong document management discipline: contract review habits, careful filing, attention to detail.

• Proactive, self-starting work style — comfortable driving tasks to completion without close supervision.

• Genuine interest in business development and working with overseas/international counterparties.

• Comfortable communicating with manufacturing/production and R&D teams on technical or spec-related matters.

Preferred (Nice to Have)

• Familiarity with kitchen & bath (K&B) or cabinet industry terminology.

• Prior exposure to quotation or estimation processes in a manufacturing or fabrication environment.

• Basic CAD software familiarity (e.g., AutoCAD viewer, PDF markup tools).

What Success Looks Like

• Drawings are reviewed accurately and quickly, with countertop/vanity top scope correctly extracted the first time — reducing rework in Estimation.

• Contracts and documents are clean, complete, and easy to audit at any point in the deal cycle.

• SCC, GSE, and SCRM all report that the Sales Admin proactively removes documentation bottlenecks rather than creating them.

• Production/R&D and Sales stay aligned because the Sales Admin translates cleanly between the two sides.

Quyền lợi

• Thưởng: Chế độ lương thưởng cạnh tranh theo năng lực
• Chăm sóc sức khoẻ: Đầy đủ BHXH, phép năm và các chế độ theo quy định
• Đào tạo: Cơ hội tham gia các dự án thiết bị và tự động hóa thực tế
• Khác: Làm việc trực tiếp với đội ngũ kỹ thuật và quản lý nước ngoài.
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