Project Administrator

Position Purpose

The Project Administrator provides administrative, project coordination support

and information management to the Construction Project team in the day-today

administration of assigned development projects.

The Project Administrator shall support the Construction Project team in

maintaining effective communication between the Company and appointed

consultants and shall ensure that project administration activities are

undertaken efficiently and in accordance with Company procedures.

The Project Administrator is responsible for maintaining accurate project

information, supporting project reporting, coordinating project meetings and

communications, and ensuring that project records maintained by the Company

are complete, current and readily accessible throughout the project lifecycle.

**Key Responsibilities**

The Project Administrator is directly responsible for:

1. Executive Administration

• Provide administrative support to facilitate efficient project

management and communication.

• Coordinate project meetings, workshops and review sessions.

• Prepare meeting agendas in consultation with the Project Manager.

• Arrange meeting invitations, venues and meeting logistics.

• Attend meetings and prepare accurate Meeting Minutes.

• Maintain and regularly update the Project Action Register.

• Maintain the Project Decision Register.

• Follow up outstanding action items and issue reminders as requested

by the Construction Project team.

• Assist in preparing reports, presentations and meeting materials.

• Coordinate execution of documents requiring Company signatures.

• Provide general administrative support to the Construction Project

team

• Maintain overall visibility of project performance and provide early

warning of emerging issues.

2. Project Reporting Support

• Support in preparation and administration of project reporting.

• Consolidate reports received from appointed consultants for review by

the Project Manager.

• Assist in preparing Project Reports, executive summaries and

presentation materials.

• Maintain project reporting records and presentation archives.

• Ensure reporting information is consistent across project

documentation.

3. Project Coordination Support

• Support effective communication and information flow between the

Company and appointed consultants.

• Coordinate the distribution of project information to relevant

stakeholders.

• Assist the Construction Project team in monitoring consultant

submissions and scheduled deliverables.

• Follow up outstanding information requests on behalf of the

Construction Project team.

• Coordinate review comments issued by the Company and monitor

responses from appointed consultants.

• Maintain consultant contact lists and project communication records.

• Coordinate project workshops, design review sessions and operational

meetings.

• Assist with project logistics associated with site visits, inspections and

management meetings.

4. Project Information Management

• Maintain complete, accurate and organised Project Information on

behalf of the Company.

• Maintain the Company’s electronic Project Filing System.

• Ensure all project correspondence, reports, presentations, contracts,

approvals, meeting minutes and other project records are properly filed

on the Company’s server.

• Maintain document version control and filing consistency in accordance

with Company procedures.

• Ensure all information received from appointed consultants is

appropriately recorded and archived.

• Maintain an organised and auditable project filing structure.

• Ensure all project information is readily retrievable when required by

the Construction Project team or Company Management.

• Coordinate collection and archiving of project close-out information

provided by appointed consultants.

• Regularly audit the Company’s project server to ensure project

information remains complete, current and properly organised.

5. Other Duties

• Perform other duties and responsibilities reasonably assigned by the

Construction Project team consistent with the purpose and level of this

position.

• Maintain confidentiality of all Company and project information.

• Contribute to the continuous improvement of project administration

procedures and document management practices.

Yêu cầu công việc

• Relevant university degree in Business Administration, Construction or Project Management.

• Excellent English proficiency.

• Strong experience of project administration/management in project

management or real estate development industry.

• Ability to communicate and work with varied stakeholders.

Quyền lợi

• Chăm sóc sức khoẻ: Accident Insurance
• Xe đưa đón: Free shuttle bus
• Căn-tin: Free duty meals