Tuyển dụng Project Admin (English Speaker) tại Hồ Chí Minh

Group support

• Arranging travel (if approved Travel Booker for the Geography)

• Team events, meetings and workshops, including help with logistics and documentation

• In the absence of a Grade 2/3 administration position in the structure:

- Corporate credit card purchases and bookings (staff gifts, industry events, external training, etc.)

- Team calendar management (if required)

- Business card orders as per Arup’s processes

- Bulk paid membership renewals

• Management of distribution lists (if designated Owner of those lists)

• Management of Team/SharePoint Sites

• Catering bookings (if required)

• Timesheet support (if required)

• P&C requests (if required)

• Responds to enquiries and requests for information, and provides guidance on Arup systems and processes

• Vacation Student and Graduate interview coordination

• Staff on/off-boarding

• Long-term assignment (LTA) and short-term assignment (STA) assistance

• Moodle training approvals

• Training support staff

• Appraisals set up in Moodle and reporting

• With guidance, works to support more senior colleagues to implements changes and business initiatives

• May be involved in Committees and/or Skills Networks

• May act as a Health and Safety (H&S) representative (i.e. first aider, fire warden, etc.)

Possible Job and Confirmed Job support

• Client Relationship Management (CRM) entries – creating and updating

• Confirmed job number (CJN) applications including but not limited to the CRM entry part of this task

• CJN suffices including but not limited to the CRM entry part of this task

• Project close-outs

• Intranet Project Plan (IPP) monthly report generation

• Power of attorney (POA) document execution assistance

• Ad hoc project support tasks (Keep bulk filing, etc.)

Commercial support

• Client invoice generation

• Debt collection and credit control assistance, as required

• Time and Expense transfers

• Overview reports

• Assist with initial project set up

• Submitting supplier invoices for payment

Document Production

• Assist with formatting and compiling pdf of Group and project documents of small and medium size, in line with Arup standard templates and Corporate Style Guidelines.

• Formatting and pdf of large project deliverables

Is this role right for you?

• Excell

Yêu cầu công việc

Is this role right for you?

• Excellent understanding of processes, guidelines and job instructions, knowledge of nuances and ambiguities. Deepening/developing skills in an area that could be considered specialized (e.g. commercial, CRM, documents, travel, etc.) in alignment with individual career aspirations and Appraisal

• From 5-year experience of similar experience

• Good communication skills in English and if having Mandarin language is a plus

• Studying towards recognized relevant tertiary qualifications in business, projects or Similar

• Excellent knowledge of systems, able to train and help others and encourage colleagues to make better use of the systems. Experience with troubleshooting and escalating system issues to relevant parties.

What we offer you

• Hybrid working policy & flexible working hours

• 13th month bonus

• Profit Share to be released every June and November

• Group Personal Accident of up to 30 months of basic salary for death

• Group Medical Insurance is active from the 1st month

• Retirement Benefit is by local law

• Annual Medical Examination

• Annual Leaves and Sick Leaves of up to 20 days

• Maternity & Paternity Leave

• Compassionate Leaves (3 days)

• Marriage leave (3 days)

• Employee Assistance Program

• Reimbursement of Professional Engineers application and examination Fees

Quyền lợi

• Thưởng:
  - 13th salary; Profit share scheme;
• Chăm sóc sức khoẻ:
  - Employee Benefit insurance; Full-paid insurance
• Nghỉ phép có lương:
  - 15 days of full paid leave per annum, 05 days of full paid sick leave per annum