Personal Assistant to Deputy and Assistant Headteachers (PA to DHOC & AHOC)

Specific Responsibilities

• Managing Deputy and Assistant Headteacher’s diary and appointments including incoming communications as necessary e.g. telephone, email, post etc.

• Manage incoming correspondence referring on as appropriate; screening telephone calls, enquiries and requests, and handling them as appropriate.

• Supporting the Deputy Headteacher’s / AHT management of administrative duties including inputting and analysis of student assessments and preparing necessary documents e.g. CAT 4 , RWI, reports and assessments. Also working on ISAMs and ensuring timetables are uploaded correct. Other duties include PTSC sign up and manage the data on the site.

• International Week included being responsible for leasing with parents to compete the payment process.

• Support the Deputy Headteacher and PA to HOC in setting up and managing the ECA programme, including liaising with ECA providers and parents.

• Support the Deputy Headteacher in monitoring, recording and covering staff absences.

• Support the Deputy Headteacher in SPHERA compliance.

• Organise and file paperwork, documents and computer-based information.

• Receive visitors on behalf of the Deputy Headteacher and AHT.

• Provide translation in meetings as and when necessary.

• Undertake liaison between the Deputy Headteacher/AHT and school admin team, teaching staff, parents and the local community in general.

• Arrange accommodation/travel for meetings, preparation and distribution of agendas and paperwork and minute taking for meetings as requested.

• Support the Deputy Headteacher/AHT in relation to professional learning agenda and Performance Management.

• To assist in the publication of the school’s weekly, termly and yearly marketing materials (updates via web/text/email/phone, spectrum, handbook, parent and teacher handbooks etc.).

• Provide administrative support for the Primary Leadership Team as directed by the Deputy Headteacher or AHT.

• Support all other departments as necessary; facilities, admissions, reception, teaching staff, resources, nurse. This includes duties in the morning and supporting with the bus students in the afternoon. • Complete tasks in a timely manner.

• Calendared items planned, prepared, organised and set up successfully and on time e.g. parent meetings

• Incoming correspondence dealt with in a timely manner.

• Administrative tasks completed on time.

• Progression followed by achievement with personal performance management targets.

Working hour: from Monday to Friday from 7:30am to 4:30pm

Yêu cầu công việc

- Degree/Diploma in relevant fields

- Proven experience in office administration and management tasks

- Experience of working in a school or a similar role

- Excellent command of English

- Strength in using ICT; PPT, Excel, Word, Publisher, Google suite, database software and Management Information Systems.

Quyền lợi

• Thưởng: Social insurance, health insurance according to Labor Laws
• Nghỉ phép có lương: Competitive salary and bonus; International environment
• Đào tạo: Develop your career within a fast-paced, global environment