Payable Accountant (HCM)

🎯Job Summary
We are seeking a proactive and detail-oriented Accounts Payable Specialist to join our newly established manufacturing operation in Vietnam. The successful candidate will be responsible for managing the day-to-day accounting functions, ensuring full compliance with Vietnamese Accounting Standards (VAS) and local tax regulations, and contributing to the development of our in-house accounting department. This role requires mandatory proficiency in the NETSUITE software system and fluency in English to communicate effectively with the foreign management team.
• Vendor Invoice Processing o Process high volume of vendor invoices accurately and timely in NetSuite o Verify invoices against purchase orders, container shipments, and receiving documents o Resolve invoice discrepancies and coordinate with vendors and internal teams o Ensure proper coding and allocation of expenses
• Payment Management o Prepare payment schedules and process payments according to terms and cash flow requirements o Coordinate with Finance Director on payment priorities and cash management o Process payments via bank transfers, ensuring accuracy and proper authorization o Manage multi-currency payments (USD, HKD, CNY, VND, etc.)
• Vendor Relations & Reconciliation o Perform monthly vendor reconciliations and resolve outstanding balances o Respond to vendor inquiries professionally and maintain positive relationships o Manage vendor statements and aging reports o Maintain accurate vendor master data in NetSuite
• Controls & Reporting o Ensure compliance with internal controls and segregation of duties o Maintain organized filing system for invoices and payment documentation
• Prepare aging reports and payment forecasts
• Support month-end close process and provide AP-related reports
• Essential Qualifications o Diploma or bachelor’s degree in accounting, Finance, or related field o Minimum 3-5 years of accounts payable experience, preferably in trading or wholesale o Strong experience with high-volume invoice processing (500+ invoices per month) o Proficient in accounting software (NetSuite experience highly preferred) o Advanced Excel skills (pivot tables, VLOOKUP, data analysis) o Fluent in English
• Preferred Qualifications o Experience with multi-entity or multi-currency operations o Knowledge of import/export documentation and freight/logistics industry o Understanding of container shipment and purchase order matching
• Key Competencies o Strong attention to detail and accuracy o Excellent organizational and time management skills o Ability to work efficiently under pressure and meet deadlines o Strong communication skills for vendor and internal coordination o Problem-solving mindset and ability to resolve discrepancies independently o Team player with positive attitude
Ngành nghề: Kế toán / Kiểm toán
Kinh nghiệm: 3 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh