Office Administration Executive

1. Office Administration

• Perform daily administrative activities to ensure the smooth operation of the Ho Chi Minh City Representative Office.
• Manage office supplies, assets, administrative expenses, official correspondence, and related documentation.
• Coordinate meeting arrangements, office events, and logistical support for internal activities.
• Support payment requests, expense tracking, and administrative procedures in accordance with company policies.
• Work closely with internal departments to maintain efficient office operations and services.

2. External Relations & Executive Hospitality

• Support the reception and coordination of visits from government representatives, diplomatic guests, business partners, and senior executives.
• Prepare logistics, meeting materials, schedules, and hospitality arrangements for external engagements and official meetings.
• Assist in maintaining effective relationships with external stakeholders and partners as assigned.
• Coordinate and support conferences, networking events, business meetings, and external affairs activities organized by Sun Group in Southern Vietnam.
• Ensure professional service standards and a positive corporate image throughout all guest-facing interactions.

3. Reporting & Other Duties

• Prepare periodic administrative reports and maintain relevant records.
• Perform other tasks and assignments as requested by management.

Yêu cầu ứng viên

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Administration, Hospitality, Tourism, Foreign Languages, or a related field.
• Minimum 1 years of experience in administration, office operations, executive support, external relations, or hospitality-related roles.
• Experience working in large corporations, multinational companies, or environments involving VIP guest reception is preferred.

Skills

• Strong communication and interpersonal skills.
• Professional demeanor with excellent etiquette and relationship-building abilities.
• Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Good English communication skills, both spoken and written.

Personal Attributes

• Service-oriented, detail-oriented, and highly organized.
• Proactive, responsible, and able to maintain confidentiality.
• Adaptable and capable of working effectively under pressure.

Quyền lợi được hưởng

• Professional, dynamic, and collaborative working environment.
• Competitive compensation package and performance-based bonuses.
• Full statutory insurance coverage and Sun Care health insurance.
• Exclusive employee privileges across Sun Group’s hospitality, entertainment, tourism, and healthcare ecosystem.
• Opportunities to work with senior executives, government representatives, and strategic partners.
• Access to training and professional development programs.
• Annual health check-ups and wellness initiatives.
• Long-term employee benefits, including Sun Group’s housing support program.