Logistic Specialist

I. Inventory Management

1.1 Forecasting and Planning:

• Conduct monthly capacity and performance analyses to align forecasts and inventory levels.
• Collaborate with the HQ team to schedule forecast replenishment needs, considering production lead times and delivery schedules.
• Communicate relevant information to the Manager Director, including highlighting gaps, proposing orders, and outlining action plans.

1.2 Inventory Control:

• Manage inventory accuracy and track stock movements.
• Monitor slow-moving stock and implement strategies to reduce obsolescence.

II. Import Management

2.1 Shipment Tracking and Documentation:

• Manually track import shipments in detail and ensure timely recording of all necessary documents.
• Manage freight forwarders and customs clearance processes.
• Ensure correct shipping documents are issued and supplied, including certificates of origin, commercial invoices, packing lists, bills of lading, and customs declarations.

2.2 Customs Compliance:

• Maintain import licenses and ensure compliance with all relevant regulations.
• Manage forwarder performance from customs clearance to shipment delivery.
• Directly communicate with customs departments to resolve any clearance-related issues.
• Follow the process for tracking inbound freight from port to customer warehouse/VN Imou warehouse.
• Calculate import duties, tariffs, and VAT.
• Provide monthly reports on import duties and tariffs to HQ.

III. Order Management

3.1 Order Processing:

• Manually update customer orders and ensure accuracy.
• Manage all documents related to sales contracts and payment requirements, including sales contracts, invoices, packing lists, serial number lists, COCs, and PODs.
• Handle billing and invoice issuance.

3.2 Account Management:

• Maintain and update account receivables.

IV. Warehouse and Distribution Management

4.1 Policy and Procedure Development:

• Ensure supply chain policies are compliant with HQ directives.
• Create and implement policies and procedures for warehouse activities.

4.2 Performance Management:

• Establish and measure supply chain-based performance metrics to evaluate warehouse performance and service quality, and provide regular reports.

4.3 Warehouse Operations:

• Manage inbound and outbound processes, including goods receipt and issue vouchers.
• Organize all warehouse services, including labeling, packing, and handling.
• Ensure traceability of products from inbound to outbound and accuracy of inventory movement and reports.
• Reconcile book inventory to physical inventory to address any discrepancies.
• Conduct quarterly stock counts to verify inventory accuracy.

4.4 Collaboration and Coordination:

• Work closely with the E-commerce team and 3PL to resolve any platform or warehouse-related issues.
• Proactively coordinate with the warehouse for smooth daily operations.
• Implement procedures for tracking shipments and improve workflows for return orders, especially those from the Ecommerce platform.
• Cooperate with and manage 3PL providers to ensure timely and accurate delivery to customers.
• Plan and arrange delivery routes to optimize costs and time.

4.5 Marketing Support:

• Support marketing and sales teams in marketing activities, such as sampling, gifts, and promotions.

V. Logistics Cost Management

5.1 Cost Control and Analysis:

• Review 3PL billing to ensure accurate logistics expenses.
• Conduct monthly logistics cost analysis by business unit and expense type

5.2 Process Improvement:

• Contribute to the creation and implementation of best practice logistics strategies, policies, processes, and procedures.

5.3 Payment Processing:

• Make payment requests for 3PL service costs, including warehouse, distribution, and freight.

VI. System Management

• Manage the U9 system, including receiving HQ shipments at VN Imou location, releasing ex-warehouse orders, and loading PODs..

Other tasks:

• Collaborate with related Departments for excellent execution.
• Participating in company product lineup activities.
• And future job responsibilities may be adjusted as the business develops. 

Yêu cầu ứng viên

• Gender: any
• Age: any
• Language Skill: Fluent communication skill in English or Chinese (verbal and written) is a must
• Industry: Logistic,...
  - Bachelor's degree or higher in Logistics - At least 3 years of experience in a similar position - Experience managing logistics operations for E-commerce orders from e-commerce platforms - Experience working with OMS, WMS, and payment systems - Proficiency in Microsoft Office required 
• Truth, high responsible personality
• Diligent and hardworking 

Quyền lợi được hưởng

• Base salary: VND 18 – 22 million/month

Allowances:

• Transportation allowance: VND 2.5 million/month
• Mobile phone allowance: VND 750,000/month
• Lunch allowance: VND 56,800 per working day
• KPI bonus: Equivalent to 2–3 months of base salary per year, paid semi-annually.

Benefits

• Social insurance coverage from the probation period.
• 100% salary during probation.
• Upon successful completion of probation, employees are provided with a VBI Health Insurance Card.
• Birthday benefits and company trips in accordance with company policy.