Junior Executive Assistant To CEO -Trợ Lý Giám Đốc

1. Executive & Administrative Support (40%)

· Support meeting organization and minute-taking, including the use of AI transcription or summarization tools.

· Provide administrative support for executive activities including:

- Preparing visa applications, arrival cards, and fast-track airport services when required.

- Reserving hotels and accommodation for business travel.

- Arranging transportation and logistics for executives or visitors.

• Oversee the main meeting room’s readiness, ensuring professional meeting setup, hospitality arrangements, and overall meeting environmental standards.

2. Document & Information Management (20%)

· Support the Executive Assistant in receiving, recording, and handing over official documents.

· Assist in stamping approved documents in accordance with internal procedures.

· Scan, archive, and maintain digital records of documents to ensure proper filing and easy retrieval.

· Organize and maintain executive documentation and internal records.

3. Research & Digital Support (20%)

· Conduct online research and information gatherings to support executive briefings or internal reports.

· Prepare summaries, reports, and draft communications when required.

· Utilize AI tools and digital productivity platforms to improve workflow efficiency.

4. Coordination & Communication (10%)

· Assist with calendar coordination and meeting logistics when required.

· Support internal coordination with relevant departments to facilitate executive activities.

5. Other Ad-hoc as requested by Executive Assistant/ BODs (10%)

Yêu cầu ứng viên

· Minimum 1 year experience with a degree in Business Administration, Management, Economics, or related fields.

· Prefer: Female candidate

· Comfortable using AI productivity tools (ChatGPT, meeting transcription tools, AI note-taking tools, etc.).

· Good English communication skills (both written and spoken).

· Strong organizational and multitasking skills.

· Highly detail-oriented and meticulous in handling documents, schedules, and administrative tasks. This role requires a high level of accuracy and careful attention to detail.

· Ability to manage confidential information with professionalism and discretion.

· Positive attitude, curiosity, and willingness to learn.

Quyền lợi được hưởng

1. Salary & Allowances:

- Competitive income with 100% salary and allowances on probation

- Gift on special occasion

- Salary will be reviewed at least once per year

- Annual KPIs bonus

- Annual Leave: will be 12 working days per calendar year, pro-rata for the 1st year of employment, max +7 Annual leave adding.

- Statutory insurance contributions (social, health, and unemployment) are based on full salary

- Employees are provided with premium healthcare insurance

- Be provided with high performance laptop and working facilities.

2. Career Growth

- Opportunity to work alongside young, world-class talents in a dynamic and passionate environment

- Very diverse offline and online seminars & workshop provided by company

- Clear and flexible career path

3. Working Environment

- A strong learning culture where initiative and proactivity are highly encouraged at Alchemy Group

- Team building, company trip and internal events