[Hanoi] Assistant Manager, Procurement & Contracts Management

The Assistant Manager, Procurement & Contracts Management is responsible for supporting

the procurement, commercial, cost estimation and contract administration functions for

industrial park, warehouse, logistics, manufacturing and infrastructure development

projects.

The role will manage the end-to-end procurement and tendering process, cost planning,

contract administration, variation management and commercial risk control for Design &

Build (D&B), Design-Bid-Build (DBB), consultancy and specialist contractor packages. The

successful candidate shall work closely with Design & Construction Management, Finance,

Legal and external consultants to ensure projects are delivered within approved budgets,

contractual requirements and corporate governance standards.

Key Responsibilities:

1. Procurement & Tender Management

• Develop and implement procurement strategies for development projects.

• Prepare tender schedules and procurement plans.

• Manage pre-qualification exercises for consultants, contractors and suppliers.

• Prepare RFPs, tender documents and contract documentation.

• Coordinate technical and commercial evaluations.

• Conduct commercial clarifications and negotiations with tenderers.

• Prepare tender evaluation reports and award recommendations.

• Ensure compliance with procurement policies, governance requirements and

approval authorities.

• Maintain approved vendor databases and market intelligence.

2. Cost Estimation & Budget Management

• Review consultant cost plans and contractor pricing submissions.

• Perform cost benchmarking using historical and market data.

• Conduct quantity review and validation of estimates.

• Identify cost-saving and value-engineering opportunities.

• Support project feasibility studies and business case evaluations.

• Monitor project budgets and forecast final costs.

• Evaluate financial implications of design changes and project risks.

3. Contract Administration

• Administer Design & Build (FIDIC preferred), DBB, consultancy and service

contracts.

• Review and manage contractual correspondence.

• Monitor contractor compliance with contractual obligations.

• Review and assess variation orders, claims and extension of time submissions.

• Support dispute avoidance and resolution processes.

• Monitor contractual milestones, deliverables and key obligations.

• Assist project teams on contract interpretation and commercial matters.

• Prepare contract amendments and supplemental agreements.

4. Commercial & Cost Control

• Review progress claims and payment recommendations.

• Monitor approved budgets against commitments and expenditures.

• Manage variation registers and claims registers.

• Prepare monthly cost and commercial reports.

• Support project forecasting and cash flow monitoring.

• Identify and mitigate commercial risks throughout project execution.

• Ensure proper documentation and audit trail for commercial decisions.

5. Stakeholder Management

• Collaborate with Design and Construction Management, HSSE, Finance and Legal

teams.

• Coordinate with external consultants, contractors and suppliers.

• Support management reporting and project reviews.

• Build strong relationships with industry partners and market participants.

6. Governance & Process Improvement

• Ensure compliance with company procurement and contracting policies.

• Support internal and external audits.

• Participate in process improvement and digitalisation initiatives.

• Contribute to the development of procurement and contract management best

practices.

• Degree in Quantity Surveying, Construction Management, Civil Engi

Yêu cầu công việc

• Degree in Quantity Surveying, Construction Management, Civil Engineering, Building, Project Management or related discipline.

• Minimum 5 years of relevant experience.

• Must have experience in:

- Industrial park development projects.

- Warehouse, logistics, manufacturing or industrial facilities.

- Design & Build contract management.

- Construction procurement and tender management.

- Cost estimation and cost planning.

- Contract administration and commercial management.

- Contractor and consultant management.

• Preferred:

- FIDIC contract experience.

- Vietnam construction market experience.

- Experience with both pre-contract and post-contract activities.

- Experience handling projects exceeding USD 10 million.

• Technical Competencies:

- Cost estimating and budgeting.

- Tendering and procurement.

- Contract administration.

- Variation and claims management.

- Commercial negotiations.

- Cost reporting and forecasting.

- Quantity surveying principles.

- Construction scheduling fundamentals.

- Risk assessment and mitigation.

- Microsoft Excel and cost management tools.

• Personal Competencies:

- Strong analytical and problem-solving skills.

- Commercially astute and detail-oriented.

- Effective communication and negotiation skills.

- Ability to work independently and manage multiple projects.

- Good stakeholder management skills.

- Strong integrity and governance mindset.

- Proactive and continuous improvement-oriented.

Quyền lợi

• Thưởng: 13 Month Salary and Performance Bonus
• Chăm sóc sức khoẻ: Personal Accident Insurance and Comprehensive Health Care Insurance
• Máy tính xách tay: Laptop provided