Founder'S Operations And Personal Assistant

About the Role

We are looking for a reliable, organized, and professional assistant based in Ho Chi Minh City to support the Founder across business operations and personal coordination. The role is roughly 60% business/operations support and 40% personal assistance.

On the business side, you will help coordinate projects, suppliers, documents, scheduling, and follow-ups across the Founder's companies. On the personal side, you will support local errands, apartment coordination, deliveries, and day-to-day tasks. This is a hybrid role for someone detail-oriented, proactive, discreet, and comfortable working independently.

This is not a desk-only role. Some tasks require visiting stores, meeting vendors and suppliers, coordinating apartment-related work, handling deliveries, or running local errands within HCMC.

Main Responsibilities

Business & Operations (60%)

• Coordinate business tasks, suppliers, and vendors: scheduling, quotes, comparisons, and follow-ups.
• Support project coordination, supplier follow-up, and business operations tasks.
• Track appointments, deadlines, reminders, tasks, and follow-up items across projects.
• Prepare notes, summaries, lists, updates, and simple research.
• Organize documents, receipts, records, and vendor information.
• Draft clear messages in English or Vietnamese.
• Use Gmail, Google Drive, Google Sheets, Zalo, ChatGPT, Claude, and other tools as needed.

Personal & Local Operations (40%)

• Schedule appointments, repairs, deliveries, and service visits.
• Coordinate apartment-related tasks, purchases, repairs, and errands.
• Communicate with building management, stores, and local service providers.
• Handle deliveries and practical local errands within HCMC.

Yêu cầu ứng viên

• Based in Ho Chi Minh City.
•  Good spoken English, able to call, ask questions, and coordinate verbally in English.
• Good English reading and writing, able to understand written instructions and write clear updates.
• Reliable, honest, organized, and discreet.
• Professional communication style, strong follow-up, and attention to detail.
• Comfortable calling, messaging, and coordinating with vendors and service providers.
• Able to use smartphone apps, Gmail, Google Drive, Zalo, and basic spreadsheets.
• Comfortable using or learning AI tools such as ChatGPT and Claude.
•  Able to travel locally in HCMC when needed.

Preferred Experience

Experience in any of these is helpful: personal/executive assistant work, administrative or office support, business operations, vendor or supplier coordination, project coordination, customer service, hospitality, building management, real estate support, logistics, or small-business operations.

The most important qualities are reliability, discretion, organization, communication, and consistent follow-through.

IMPORTANT: Only English CVs will be accepted.

Quyền lợi được hưởng

Growth Path

This role begins with business operations support, project and supplier coordination, scheduling, personal coordination, and organization. If the working relationship is strong, it can grow into broader Founder support, deeper project and business operations responsibility, and higher autonomy over time.