Field Trip Management And Coordinator

Field Trip Management and Coordination

• Collaborate with teachers and academic teams to plan and coordinate field trips, including itineraries, budgets, staffing, risk assessments, vendor management, and required documentation in accordance with school procedures.
• Liaise with external partners, travel agencies, and service providers to ensure program quality, safety, and compliance with school policies.
• Coordinate logistics and communications with parents, students, teachers, and internal departments (Operations, Accounting, ASO, IT, MLC, Marketing, Purchasing, Legal) to ensure smooth implementation.
• Oversee financial processes, including budget planning, approvals, payments, and reimbursements, ensuring transparency and compliance with school regulations.
• Supervise field trip execution, ensuring child protection, student safety, emergency preparedness, and effective stakeholder communication.
• Maintain trip records, reports, and documentation; collect feedback and support incident management and continuous improvement initiatives.

Competition Coordination and Support

• Identify and recommend suitable national and international competitions aligned with students' development needs and the school calendar.
• Coordinate competition registration processes, documentation, communications, and updates among organizers, students, parents, teachers, and coaches.
• Support administrative and financial procedures related to competition participation in compliance with school policies.
• Collaborate with teachers and coaches to facilitate student preparation, training programs, clubs, and coach/mentor recruitment when required.
• Coordinate logistics and travel arrangements for domestic and overseas competitions, ensuring student safety and compliance with school procedures.
• Work closely with internal departments and external organizers to ensure effective event planning and implementation.
• Prepare post-event reports, summarize outcomes, and collaborate with the Marketing team to celebrate student achievements and support continuous improvement.

Other ECD Duties

• Collaborate with ECD team members on cross-functional projects and provide administrative and operational support for ECD activities and events.
• Coordinate communication among parents, students, teachers, and relevant departments to ensure effective implementation of ECD initiatives.
• Ensure compliance with Child Protection and Student Safety policies across all ECD-related activities.
• Participate in post-event evaluations, documentation, and improvement initiatives.
• Provide support for school-wide projects and undertake additional duties as assigned by the line manager.

This Job Description is not limited to the duties/responsibilities described above and will be subject to changes to incorporate any duties/responsibilities to reflect the job scope/business requirements.

Yêu cầu ứng viên

• College diploma or university degree (preferably in Travel and Hospitality, Education, Event Management, or related fields)
• Good English communication skills (IELTS > 6.5)

Quyền lợi được hưởng

• Competitive salary package commensurate with qualifications, experience, and capabilities.
• Annual salary review and performance-based bonuses in accordance with Company policies.
• Private health insurance coverage.
• Tuition fee benefits for up to 02 children for employees under official labor contracts (Other applicable fees, including meals, transportation, textbooks, uniforms, extracurricular activities, entrance assessments, and related charges, remain subject to the School's policies.)
• Complimentary buffet lunch provided on working days.
• Access to the School's facilities, including the swimming pool, gym, stadium, football field, and other designated amenities.
• Participation in annual company trips, birthday gifts, and holiday bonuses in accordance with Company policies.