Expats Supporter

Position Summary:

• To support all Expatriates at TH Schools

• To support Expat recruitment at TH Schools

Key Responsibilities:

1. Record and manage files:

- Record and manage profiles of current Expatriates including hard and soft copies, ensure each staff has a full profile according to HR requirements and School’s requirements, update on a regular basis.

- Record and manage profiles of resigned Expatriates.

- Record and manage Expatriates labor contracts, contracts with suppliers, official correspondence, decisions, and other important documents.

2. Record timesheets & Payroll preparation:

- Record timesheets for Expatriates, prepare all monthly payrolls and send to HR Manager for checking.

- Keep track of Expatriates leave, ensure that staff hand in enough required documents for each leave, record to timesheet.

3. Manage Expatriates resignation:

- Receive and record resignation letter of staff.

- Perform handovers before staff resigns.

- Draft compensation declaration for resigned staff.

4. Record and claim insurance for Expatriates:

- Notify the increase and decrease in health insurance when there is a change in human resources (new staff, staff resigning, change of policy).

- Working with insurance company to support Expatriates with medical insurance claim in case of sickness, accident, …

5. Applying for visa, work permit, residence card for Expatriates

- Check Expatriates’ degrees, certifications, other documents and instruct Expatriates in getting the documents legalized/certified to apply for work permit.

- Prepare application form, official correspondence, other required documents to apply for Expatriates’ visa, residence card.

6. Support Expatriates in accommodation:

- Support Expatriates in apartment/house hand-over.

- Work with the landlord/house agent/building management to solve all the issues related to rented accommodation for expatriates.

7. Support Expatriates in other HR related fields:

- Prepare welcome pack for new expatriate.

- Book car/taxi and go to the airport to pick-up new expatriate.

- Arrange hotel/accommodation for new expatriate.

- Take part in the HR induction to open new bank account, register SIM card, for new expatriate.

- Prepare HR payments related to expatriate.

- Work with airline ticket agent to get quotations and book ticket for Expatriates.

- Arrange and support Expatriates with health check-up.

8. Perform process of recruitment.

9. To be responsible for HR Information system, staff wellness, Employer’s branding, Employee’s connection, staff development.

10. Cover for other members in HR team and HR Manager as requested.

11. Other tasks as assigned by HR Manager.

Yêu cầu công việc

Qualifications & experience:

• Vietnamese

• Bachelor degree

• At least 1 year working experience in supporting expatriates.

Preferred Skills and Attributes:

• Excellent English Communication.

• Hard-working.

• Active and quick action.

• Ability to work overtime.

• Ability to work under pressure.

• Enthusiastic.

• Eager to learn.

• “Can do” mindset.

Quyền lợi

• Thưởng: 13th salary bonus
• Chăm sóc sức khoẻ: Premium health insurance
• Máy tính xách tay: Each staff member will have a laptop to work on