Tuyển dụng Executive Secretary tại Hồ Chí Minh

About the Role

We are looking for a highly capable and adaptable Executive Assistant to the CEO (Interpreter) to provide high-level executive support, professional English interpretation, and cross-functional coordination for the CEO and Senior Management Team (SMT).

This role serves as a trusted communication bridge between the CEO, SMT, internal functions, and external partners. Beyond traditional executive assistance, the role requires strong interpretation capability, business acumen, excellent organizational skills, and the ability to handle highly sensitive and confidential information in a fast-paced executive environment.

Key Responsibilities

1. Interpretation & Translation

• Provide professional English–Vietnamese and Vietnamese–English interpretation for CEO/SMT meetings, business discussions, and engagements with internal and external stakeholders.

• Perform both simultaneous (conference/cabin) and consecutive interpretation as required.

• Translate business documents, emails, reports, presentations, and other executive materials.

• Quickly understand complex business discussions and accurately communicate the intended meaning and context.

• Accompany the CEO/SMT on business trips and external engagements when required.

2. Executive Support & Coordination

• Manage the CEO’s calendar, meetings, appointments, and business travel, ensuring priorities are effectively coordinated.

• Prepare meeting materials, reports, presentations, documents, and other information required by the CEO/SMT.

• Review and track documents submitted for CEO approval, ensuring accuracy and timely follow-up.

• Monitor action items and follow up with relevant functions on decisions and directions from the CEO/SMT.

• Coordinate meetings, management sessions, business engagements, and executive events.

3. Stakeholder Coordination

• Act as a key communication bridge between the CEO/SMT and internal functions, senior management, partners, and other stakeholders.

• Consolidate updates and follow up on key initiatives and management directions.

• Support the CEO/SMT in maintaining effective communication and coordination across functions.

4. Executive Information & Confidentiality Management

• Organize and maintain executive documents, records, reports, and meeting materials.

• Handle highly sensitive information related to strategic discussions, management meetings, business plans, and other confidential matters.

• Maintain the highest standards of integrity, discretion, and confidentiality at all times.

5. Other Responsibilities

• Perform other executive support and coordination activities as assigned by the CEO/SMT.

• Provide additional support based on business priorities and executive schedules.

Education & Experience:

Yêu cầu công việc

Education & Experience:

• Bachelor’s degree or above in English, Translation & Interpretation, International Business, Business Administration, Finance, Banking<ins>, or related fields.

• Minimum 5 years of relevant experience in Executive Assistance, Executive Secretary, Interpretation, Translation, or Executive Office roles.

• Experience working closely with C-level executives or Senior Management is highly preferred.

• Experience in Banking, Financial Services, multinational organizations, or large corporations is a strong advantage.

• Overseas education or international working experience is highly preferred.

Language & Business Knowledge:

• Excellent English proficiency with strong simultaneous and consecutive interpretation capabilities.

• Good understanding of financial, banking, and business terminology.

• Ability to quickly understand and interpret complex business and strategic discussions.

• Strong written English for business correspondence, reports, presentations, and executive documents.

Executive Support & Professional Skills

• Excellent organizational, multitasking, prioritization, and time-management skills.

• Strong attention to detail and discipline in meeting deadlines.

• Ability to anticipate executive needs and proactively manage priorities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong communication and stakeholder management skills.

Personal Attributes

• Fast learner with strong adaptability and a continuous learning mindset.

• Positive energy, high-performance mindset, and strong sense of ownership.

• Service-oriented with a genuine willingness to support senior executives and stakeholders.

• Mature, reliable, disciplined, and able to work effectively under pressure.

• Flexible and willing to work outside standard working hours when required, depending on CEO/SMT schedules and business needs.

• Willing to travel with the CEO/SMT for business trips and external engagements when required.

• Comfortable working in both online and offline environments.

• Demonstrates the highest level of integrity, discretion, and confidentiality.

Quyền lợi

• Thưởng: Competitive compensation package with regular salary reviews; total income can reach up to 14 months' salary per year.
• Chăm sóc sức khoẻ: Comprehensive health insurance plan.
• Nghỉ phép có lương: Competitive annual leave package, including 1 fully paid birthday leave.
• Đào tạo: Training, knowledge-sharing, language development, and professional development opportunities.
• Cơ hội du lịch: Annual company trips.
• Hoạt động nhóm: Team-building activities.
• Căn-tin: Lunch allowance and other work-related benefits.
• Khác: Modern, open workspace equipped with the tools and resources needed to perform at your best.