Executive Assistant

• Maintain general filing systems for Deputy Chief Financial Officer (DCFO) control all data, information, contact records, document & report... as requested by the DCFO.

• Prepare files, reports, correspondence and other relevant business documentation upon the request of the DCFO.

• Prepare and organize paperwork and mail.

• Receives, opens, distributes incoming mail and documents as assigned by the DCFO. Check initially all document submitted for approval of DCFO.

• Arrange appointments and meetings for DCFO, master the working calendar of DCFO.

• Attend meeting with DCFO and sometime represent DCFO in some meetings as requested by DCFO.

• Translate verbally and in writing for DCFO as requested. Do the secretarial jobs for DCFO before/during/after the meeting.

• Assist DCFO in travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...

• Support DCFO in working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit, reports, schooling, housing contract...

• Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies.

• Always maintain confidentiality on all matters.

• Demonstrate essential overall knowledge of the organization.

• Understand the responsibilities of other units and departments and co-operate with Heads of department in assisting DCFO. Take dictation of correspondence as required.

• Handle general enquiries and upon requests of DCFO.

• Bachelor’s degr

Yêu cầu công việc

• Bachelor’s degree.

• Three year of admin and secretary experience at the executive office of global company.

• Must have the proven manner when working with confidential information.

• Must be able to write legibly, complete detailed paperwork and use a computer for extended periods of time.

• Excellent organization skills for filing, taking notes, travel planning, expense report management, processing invoice payments, meeting scheduling, et cetera.

• Strong capability in Microsoft Office knowledge, especially in Microsoft Excel (ability to do intermediate level spreadsheets), Word, PowerPoint (ability to compose and edit presentations) and Outlook.

• Must present a well-groomed appearance.

• Strong ability to communicate fluently in Vietnamese and in English both verbally and non-verbally.

• Capacity to foster productive relations with peers and assure teamwork is the prevailing way to do business.

• Must have the ability to respond to handle difficult or stressful situations with tact and diplomacy.

Quyền lợi

• Chăm sóc sức khoẻ: Insurance Health checkup
• Nghỉ phép có lương: Annual Leave
• Đào tạo: Training & Development
• Xe đưa đón: Employee Shuttle Service
• Căn-tin: Free duty meals
• Khác: Uniform Salary review