Event Cum Admin Specialist

Job Purpose or Summary

Event cum Admin Specialist is responsible for handling logistical and payment-related tasks for events, ensuring smooth execution and alignment with the event plan (MOU, Livestream, event, store activation,…). This role requires attention to detail, teamwork, and excellent organizational skills.

Main Responsibilities

EVENT PLANNING & EXECUTION

• Coordinate to prepare necessary materials and supplies (POSM, technical equipment, venue booking,…) 
• Manage the event inventory, including inventory counting, and transporting materials to event locations. 
• Assist in setting up and organizing event areas such as backdrop, POSM, decorations, .... 
• Ensure all logistical aspects like sound, food, and beverages are ready before the event starts.
• Internal order: Ensure constant communication between the accounting team, warehouse team, vendors, and project lead. Generate the cost for the order and process internal shipment for the event. 
• Implement other tasks at line manager assigned. 

PAYMENT AND ADMINISTRATIVE SUPPORT 

• Collect and verify invoices and documents related to event expenses. 
• Liaise with vendors to confirm services, submit and follow up all PR/PO/AFP to ensure process payments on time. 
• Maintain and report event expenses to ensure adherence to the approved budget and current process.

Yêu cầu ứng viên

• Bachelor Degree in Marketing or related field.
• At least 1-2 years of experience in Marketing field. 
• Strong multi-tasking and project coordination skills.
• Stakeholder Management, strong problem-solving skills and ability to work under pressure in fast-paced event environments.
• Effective in writing and communication skills (both Vietnamese and English)
• Basic understanding of budgeting and financial management for events.
• Travels when required (often).
• Strong organizational and time management skills. 
• Detail-oriented with excellent document and payment handling abilities.

Quyền lợi được hưởng

• 2-month probation with 100% salary, fully covered by social insurance during this period.
• 12 annual leave days.
• Fully provided with necessary working equipment.
• Comprehensive insurance package: Social Insurance, Health Insurance, Unemployment
• Insurance, and Private Health Insurance.
• Young, dynamic working environment with great opportunities for career growth and advancement.