Contract Admin Intern

- Project Document Control
- Assist in reviewing project Scope of Work (SOW) and related contract documents.
- Support the review and administration of builder contracts and subcontractor agreements under supervision.
- Maintain and update project documentation, including approvals, invoices, purchase orders, drawings, specifications, and document registers.
- Track project records to ensure documents are properly filed, accurate, and easily accessible.
- Support document control processes and ensure compliance with company procedures.
- Projects Finance Management
- Assist in preparing and issuing monthly progress claims and invoices in accordance with project requirements.
- Support the preparation of final invoices and retention claims.
- Assist in processing project variations, credits, and back-charge documentation.
- Support the preparation of final invoices and retention claims.
- Assist in processing project variations, credits, and back-charge documentation.
- Help verify invoices and ensure costs are allocated to the correct purchase orders.
- Support project budget monitoring and cost tracking activities.
- Assist in verifying, tracking, and processing subcontractor and supplier payment claims.
- Maintain accurate financial records and assist with commercial reporting.
- Reporting
- Attend project and commercial meetings and prepare meeting notes when required.
- Assist in preparing monthly revenue and progress claim reports.
- Support the monitoring and reporting of: Budget vs actuals, Cashflow, Key commercial risks.
- Provide administrative and commercial support to the Project Manager and Contract Administrator as required.
- Assist in collecting, updating, and maintaining project data for reporting purposes.
Yêu cầu công việc
- Education & Experience
- Final-year student or recent graduate in Construction Management, Quantity Surveying, Project Management, Business Administration, Finance, Commerce, or a related discipline.
- Previous internship, part-time, or administrative experience in construction, joinery, fit-out, or a related industry is advantageous.
- Strong interest in contract administration, commercial management, and project controls.
- Available for a full-time 6-month internship and open to a full-time position afterward.
- Skills & Attributes
- Strong attention to detail and a process-driven approach.
- Good organisational and time management skills.
- Ability to manage multiple tasks and meet deadlines.
- Proactive attitude and willingness to learn.
- Strong analytical and problem-solving skills.
- Ability to work effectively in a team environment.
- Language & Software
- Good English communication skills, both written and verbal.
- Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Experience with project management, ERP, or document control systems is advantageous.
Quyền lợi được hưởng
- Structured training program with a clear career development path.
- Young, dynamic, and international working environment.
- Monthly team lunches and engaging team-building activities.
- Hands-on experience working on real-world projects.
- Opportunity to transition to a full-time position after the internship.