Administrative Officer - Manufacturing Industry

Company's property and stationery

• Consolidate monthly property and stationery requests from departments, obtain director approval, and prepare payment documents for the accountant.
• Conduct monthly and annual inventories; manage the list of movable assets and coordinate with the accountant on asset purchases, allocations, and status.
• Maintain sufficient stock of all forms and papers needed for the factory/office.
• Supervise departmental resource usage to minimize unexpected costs.
• Record and schedule maintenance/repairs for office equipment (photocopiers, printers, laptops, etc.).
• Set up email, Wi-Fi connection, and computers for new office staff.

Reception, meeting and conference

• Schedule meetings and send notifications.
• Arrange meeting facilities (drinking water, screen, speaker, etc.).
• Assist reception with visitors and partners.
• Prepare for staff parties and engage with employees.
• Order drinking water for office and production departments.

Security and housekeeping

• Ensure compliance with in/out gate entry procedures, including registration and ID card issuance for employees and visitors.
• Enforce designated parking and smoking area rules.
• Check with security guards daily to ensure patrol duties are performed.
• Maintain and schedule housekeeping for all workplace areas (office, production, canteen, etc.).
• Manage gardening schedules.
• Keep all floors organized and coordinate with FM to maintain a clean, neat factory.
• Coordinate with FM/CM to fulfill required or additional facility needs (speakers, cameras, AC, landline phones, etc.).

Transportation and hotel

• Arrange car/bus if necessary
• Ticket
• Hotel booking if necessary

Courier in and out come to receptionist

• Have an over look on the courier expenses and manage relationship with Courier company
• Manage the cash expenses and try to minimize the cost

Monthly Purchase

• Make a list of all material and equipment for productions and to buy every month
• Make a list of all the stationary and re buy every month
• Record and report to Manager

Work permit & TRC for new expats

Assistances to the CEO

Other tasks assigned by HR Manager

Yêu cầu ứng viên

• Education: Bachelor's degree in related field. 
• Experience in administration, purchasing, and work permit applications for expatriates.
• Proficient in English communication.
• Able to manage multiple tasks and work effectively with internal and external stakeholders.

Quyền lợi được hưởng

• Salary: 16-18M Gross
• Working time: Mon - Sat, 8:00 - 17:00 
• Lunch support and other employee benefits
• Modern working environment with desktop, monitor, and neccesary equipment.