Admin Specialist

PURPOSE:

Admin Executive is a skilled professional who provides administrative support to the Management Team & Employees. Handle various tasks, such as managing schedules, handling correspondence, organizing meetings, and maintaining records, ensuring smooth operations and effective communication within the organization.

AREAS OF RESPONSIBILITY:

1. Administrative support to the Management Team

- Ensure MT’s office is convenience.

- Provide secretarial services to MT members (including interpretation, translation, typing, Scan, photocopy, meeting arrangements, notarized copy, order Name card, welcome drink for guest of Director).

- Assist Management team in welcoming the visitors and organizing various events and meetings.

- Take care of Coporate guests’ business travels and MT regarding hotel bookings, visa application, purchase of air tickets, book restaurant and meeting room.

- Visa application related to MT’s business trip/personal trip.

- Assist MT to do the insurance claim/ Make an appointment with hospital.

- Collect bills/receipts and do the expense claim report for MT every month (Corporate card, Utilities, personal card/cash).

- Strictly keep MT's personal information/documents carefully.

- Make / renew work permit, visa/ residence cards, driving license, taxi cards for expats.

- Directly submit applications for Visa, Temporary residence card, Work permit at the Immigration Department, Binh Duong Industrial Zone Authority, Department of Labor upon request.

- Support expat to follow up lease contract, rental fee, House removal…

- In charge in air ticket, local &, transportation, hotel, house rental fee of expats, MobiFone fee.

- Process payments to suppliers and handle suppliers’ inquiries for any payment related matters

- Collect the approval documents from MT and send to related departments.

- Maintain, updated laws and regulations regarding to Work permit, Visa requirements, entry conditions.

- Maintain strong relationships with vendors and keep data in order to get the best option on services.

- Prepare documents requirement and submit to Accountant for creating Vendor code.

- Perform other job-related Line Manager’s assignments.

2. Support HR Projects

- Support Admin team to plan and execute HR initiatives related to employee engagement and employer branding, including organizing activities such as monthly Happy Friyay, Women’s Day celebrations, Office outing trip, and Christmas event

- Support HRBP in executing engagement activities for functions by coordinating logistics, payment, designing communication poster to ensure smooth execution and positive participant engagement.

Yêu cầu công việc

Education & Experience:

• University graduate, major in Office Administration/English

• At least two years experienced at similar position in foreign companies.

Specific Skills:

• Fluently in both English and Vietnamese

• Command with Microsoft Office such as Word, Excel, Power point

• Attention to detail.

• Strong organization skills with a problem-solving attitude

• Ability to multitask and prioritize daily workload

Work Arrangements:Office

Travel Requirements: Rarely (visit Factory based on Director or company guest’s agenda)

Quyền lợi

• Thưởng: Attractive package
• Đào tạo: Good training courses