School Administration Manager

The School Administration Manager is responsible for the efficient and effective management of the school’s non-academic administrative operations. They oversee the complete student lifecycle process (from enrollment to farewell), manage critical school databases, ensure seamless parent communication, coordinate internal logistics (transportation, cafeteria, facility checks), and manage essential staff administrative services. The role is pivotal in ensuring accurate data, compliance with local and international standards, and smooth daily campus operations.

Key Responsibilities

• Database & Registrar Management: Oversee student records across all platforms (Sentral, VNedu, Drive); manage class lists, house allocations, attendance policies, and timetable syncing.
• Logistics & Student Services: Coordinate the school bus network, uniform distribution, and campus-wide "Allergies & Diet" tracking for the kitchen and academic staff.
• Admissions & Onboarding Logistics: Manage administrative setup for new families (welcome emails, tech access for Seesaw/Sentral, and ID card production for parents/staff).
• Campus Facilities & Safety: Execute regular facility checks, display updated campus maps/news boards, and maintain accurate emergency evacuation (fire drill) rosters.
• Compliance & Documentation: Monitor expiration dates for student visas/passports, process bilingual transfer files, and compile insurance data.

Yêu cầu ứng viên

Key Requirements

• 3+ years of administration/operations experience, ideally within an international school or corporate setting.
• Bachelor’s degree in Economics, Business Administration, English, or a related field;
• Proven ability to work effectively both independently and within a collaborative team;
• Open-minded, enthusiastic, friendly, and culturally sensitive;
• Able to thrive in an international and multicultural school environment;
• Committed to maintaining high professional standards aligned with HAIS core values;
• Proficient in English across all four skills (listening, speaking, reading, and writing) with excellent communication abilities;
• Proficient in Google Workspace and school-related IT systems;
• Prior experience working in an international school is highly preferred.

Quyền lợi được hưởng

Benefits

• Competitive salary based on qualifications and experience;
• Attractive bonus schemes and fully paid public holidays/annual leave in accordance with school regulations and the current Labor Law;
• Full statutory social welfare benefits, including social, health, and unemployment insurance, along with premium healthcare programs;
• Clear pathways and high opportunities for personal and professional career development;
• A professional, positive, and friendly educational environment with strong peer support and collaboration;