Receptionist cum Admin Assistant

Front Desk & Guest Relations
Welcome visitors: Greet and guide customers, partners, and guests to maintain a professional company image.
Announce arrivals: Notify and connect guests with the relevant departments or individuals.
Manage communications: Answer phone calls and emails, handle basic customer inquiries, and route information correctly.
VIP coordination: Collaborate with the Sales team on guest welcome boards and coordinate airport pickup schedules with drivers.
Office & Facilities Management
Meeting rooms: Manage room bookings via Outlook and ensure all audio-visual equipment is set up and functional.
Building liaison: Coordinate with building management regarding office operations, maintenance issues, and guest access notifications.
Office hygiene: Monitor and supervise the tea ladies to ensure the office remains perfectly clean and orderly.
Logistics & Administration
Mail handling: Receive, record, and distribute all incoming and outgoing internal and external mail, packages, samples and documents.
Inventory control: Organize and restock stationery in designated shelves and manage pantry snacks, drinking water in coordination with the tea lady.
Team support: Assist the Administration team with corporate events, employee engagement activities, and other assigned tasks.
Graduated from University/College majoring in Languages, Business Administration.
Experience: Minimum 1 year of experience in a receptionist, front desk, or customer service role is highly preferred.
Software skills: Proficient in basic computer skills, including Microsoft Office (Outlook, Word, Excel).
Appearance: Professional grooming and a neat, presentable appearance.
Strong passion for providing vital support.
Have attentiveness, adaptability, friendliness, responsibility, and a cooperative mindset.
Skills in both oral and written communication, as well as expertise in planning, organizing work, and event coordination.
Communication: Strong verbal and written communication skills.
Languages: Basic command of the English language.
Ngành nghề: Hành chính / Thư ký, Nhân sự
Kinh nghiệm: 1 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh