Project Coordinator

Position Summary

The Project Coordinator supports the Project Manager in coordinating product development activities, maintaining project documentation, tracking schedules, and facilitating communication between internal teams and manufacturing partners. This is an entry-level position. Training will be provided, with a long-term development path toward becoming a Project Manager.

Key Responsibilities

Project Coordination

• Support the Project Manager in coordinating product development projects.

• Track project schedules, milestones, and deliverables.

• Follow up on project action items with internal teams and vendors.

• Monitor project progress and report potential schedule risks.

Sample Management

• Track engineering sample progress (X1, X2, X3) and First Article approval status.

• Coordinate sample schedules between Vietnam, US teams, and manufacturing partners.

• Follow up on sample shipment status and delivery schedules.

• Maintain sample tracking records.

Vendor Coordination

• Coordinate with vendors regarding project schedules.

• Follow up on engineering samples and component availability.

• Track procurement status and component delivery schedules.

• Prepare vendor meeting materials and meeting minutes.

Documentation & Reporting

• Maintain project documentation.

• Update the Product Management Dashboard.

• Prepare weekly and monthly project reports.

• Update project tracking files.

• Maintain project issue lists and action logs.

Cross-functional Communication

• Coordinate communication between the US Product Team, Vietnam R&D, QA, and manufacturing partners.

• Schedule meetings and follow up on meeting action items.

• Ensure project information is updated in a timely manner.

Process Support

• Support project management process improvements.

• Assist in maintaining project templates and documentation standards.

• Identify opportunities to improve project coordination efficiency.

Other Responsibilities

• Perform other duties assigned by the Project Manager or Department Manager.

Requirements

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Yêu cầu công việc

Requirements

Must-have

• Bachelor's degree or final-year student in Engineering, Industrial Management, Business Administration, English or related fields.

• Good English communication skills.

• Strong coordination and organizational skills.

• Detail-oriented and proactive mindset.

• Good Microsoft Office skills (Excel, PowerPoint, Outlook).

Nice-to-have

• Knowledge of project coordination.

• Understanding of manufacturing or product development.

• Internship experience in project support or operations.

• Experience working with cross-functional teams.

Fresh graduates are encouraged to apply.

Career Development

Training will be provided in product development, project coordination, vendor management, cross-functional communication, schedule management, risk tracking, and reporting. The successful candidate will have the opportunity to develop into a Project Manager.

Benefits

• Competitive salary

• Professional training

• Career development roadmap

• International working environment

• Performance review

• Insurance according to company policy

Quyền lợi

• Thưởng: Paid foreign language school English, Chinese, Japanese, Spanish.
• Chăm sóc sức khoẻ: Paid Health, and Life insurance with Liberty and Prudential for employees and families
• Nghỉ phép có lương: Opportunity to travel abroad ( such as USA, Mexico, Taiwan, China,....)
• Đào tạo: Training in packaging development workflows and artwork production processes.
• Khác: Opportunities to participate directly in concept development and real-world packaging projects across multiple product segments (Retailer / Private Labels / Commercial / E-commerce / etc.)
  Work closely with the Packaging Team, Industrial Design Team