Project Administrator (Automation Company)

1. Position Overview

The Project Administrator supports execution of automation and instrumentation projects by coordinating documentation, schedules, procurement tracking, and communication between engineering, vendors, and clients. The role ensures compliance with project procedures, contract requirements, and quality standards.

2. Key Responsibilities

Project Coordination

• Maintain project schedules, milestones, and progress tracking (engineering, procurement, FAT, delivery, commissioning).
• Coordinate internal teams: engineering, procurement, QA/QC, and service.
• Track action items, risks, and issues; follow up for closure.

Documentation Control

• Manage project documentation in accordance with QA/QC procedures.
• Maintain document registers (drawings, datasheets, ITP, manuals, certificates).
• Control revision status and ensure proper distribution to stakeholders.
• Support preparation of final documentation dossiers (MRB, as-built, O&M manuals).

Procurement & Logistics Support

• Track purchase orders, delivery schedules, and vendor documentation.
• Coordinate with suppliers for technical submittals, approvals, and shipment status.
• Support logistics documentation (packing list, CO, invoice, shipping documents).

Contract & Commercial Support

• Assist in reviewing contract requirements and compliance (technical and commercial).
• Track payment milestones, invoicing status, and project cash flow.
• Support preparation of variation orders and claims documentation if required.

Client & Vendor Communication

• Act as focal point for administrative communication with clients and vendors.
• Arrange meetings, prepare MOM (Minutes of Meeting), and track follow-ups.

Quality & Compliance

• Ensure adherence to project procedures, ISO standards, and client specifications.
• Support audits, inspections, and FAT documentation preparation.

3. Key Interfaces

• Internal: Engineering, Sales, Procurement, QA/QC, Service Team
• External: Clients, EPC contractors, Vendors, Third-party inspectors

Yêu cầu ứng viên

• Bachelor’s degree in Engineering, Business Administration, or related field.
• 2–5 years of experience in project administration, preferably in automation, EPC, or industrial projects.
• Familiarity with instrumentation and control systems is an advantage.
• Understanding of project lifecycle (engineering → procurement → construction → commissioning).

• Strong document control and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint)....
• Good communication skills (English required for technical documentation).
• Ability to manage multiple tasks and meet deadlines.
• Attention to detail and compliance-oriented mindset.

Quyền lợi được hưởng

• Competitive salary, commensurate with qualifications and professional experience.
  Access to specialized training programs to support continuous professional development.
• Professional, dynamic work environment with clear career progression pathways.
  Comprehensive benefits package in accordance with Company policies and applicable regulations.
• Participation in corporate activities, including quarterly team building, CSR/charity programs, and annual company retreats.
• Annual health check-ups.
• Annual performance-based salary review.
• Statutory insurance fully covered by the Company; upon completion of 3 years of service, employees are enrolled in VBI health insurance, with eligibility to extend coverage to up to two dependents based on tenure.
• Public holidays and annual leave in compliance with labor laws.
• Bonuses provided on major public holidays (e.g., New Year, Reunification Day, International Labor Day, National Day).