Project Administrator

Key Responsibilities:

Provide administrative support to Senior Project Managers to

- Supporting contract administration activities and maintaining accurate project documentation.

- Assisting with contract-related administration and compliance requirements.

- Assisting internal teams with requests for project information and documentation.

- Supporting the preparation of Colour and Material Schedules and coordinating client selections where required.

- Assisting with the preparation and maintenance of work instructions, templates, and project manuals.

- Supporting project feasibility studies by gathering information and preparing documentation for review by Senior Project Managers.

- Assisting in the preparation and submission of tender documentation.

- Supporting the preparation of building quotations and estimate documentation under guidance.

- Assisting with planning and design fee proposals.

- Preparing draft contract packs using approved company templates, including specifications and contract documentation.

- Supporting contract deliverables administration, including tracking timeframes, pricing schedules, and special conditions.

- Assisting with contract signing sessions and supporting compliance verification processes.

- Preparing meeting minutes and maintaining project records and handover documentation.

- Updating project trackers and preparing weekly contract status reports for management review.

- Providing additional administration support to the Project Management team as required.

Project Coordination

- Assist Senior Project Managers and General Manager in coordinating project activities and stakeholder communications.

- Support project enquiries, tender activities, and project administration processes.

-  Assist in preparing project feasibility studies and development options for clients.

- Support project scheduling, milestone tracking, and progress monitoring.

- Assist with procurement coordination and supplier communications.

- Attend project meetings with clients, consultants, suppliers, and internal teams.

- Prepare meeting minutes and follow up outstanding actions.

- Assist with project handovers and internal coordination activities.

- Support client communication and escalate issues to Senior Project Managers where required.

- Collect client feedback and support continuous improvement initiatives.

Yêu cầu ứng viên

- Bachelor’s degree in construction management, Engineering, Architecture, Business Administration, or related disciplines. Excellent English communication skills, both written and verbal.

- Strong organisational and administrative skills with high attention to detail.

- Ability to manage multiple priorities and work in a fast-paced environment.

- Proficiency in Microsoft Office Suite.

- Strong interpersonal skills and a customer-focused approach.

- Positive attitude, willingness to learn, and interest in developing a career in Project Management and the construction industry.

- Previous internship or exposure to project administration, customer service, or construction environments is advantageous but not essential.

Quyền lợi được hưởng

•         Attractive salary with 100% salary during probation

•         13th salary, performance bonus, Salary review annually

•         Opportunity to be on-site in Australia

•         Chance to collaborate and work with Experts of the Construction field

•         Provide training to develop our employee’s knowledge and skills (Internal training: Design training, Detail, Job planner, and other online training courses; External training: Management, Soft skills…)

•         Premium health care program for employees, Annual medical check-up

•         14 vacation days per year

•         Benefits for special holidays (Birthday, Marriage, Women’s Day,...)