Program Assistant Intern

Program Coordination & ReadinessCoordinate timelines, requirements, and confirmations with schools/universities and host companies.
Support program readiness by consolidating information and ensuring key components are aligned prior to student arrival.
Prepare and update program schedules and run-of-show materials.
Stakeholder Communication SupportSupport communication with students and partners to ensure clarity on logistics, expectations, and program details.
Assist students with logistics matters (accommodation, transport, visas, expectations) under guidance.
Follow up on open items to ensure requests and confirmations are closed cleanly.
Logistics & On-Ground Execution SupportSupport sourcing and arrangements for accommodation, transport, venues, and activity logistics.
Assist with site checks and on-the-ground coordination during study trips and program activities.
Track logistical progress and help reduce last-minute gaps through structured follow-through.
Documentation & AdministrationPrepare program documentation (participant packs, briefing materials, offer letters where applicable).Maintain accurate records of participants, partners, schedules, and operational details.
Support visa documentation and administrative requirements when needed.
Partnership Development SupportResearch and map potential industry host companies for internship placements across sectors.
Identify potential university and institutional partners across Southeast Asia.
Maintain a partner pipeline tracker with clear status and follow-up notes.
Support preparation of outreach materials, partnership decks, and briefing notes.
Yêu cầu công việc
Must be comfortable speaking English to groups. Experience in MC-ing, facilitation, student leadership, or public speaking is advantageous.
Must have strong written and verbal communication skills in Vietnamese.
Detail-oriented and organized, with strong follow-through.
Comfortable working with checklists, timelines, and structured processes.
Clear and professional in written and verbal communication.
Proactive in clarifying uncertainties and asking questions early.
Able to manage multiple workstreams (ops and BD) without losing accuracy.
Calm under pressure and solution-focused when issues arise.
Interested in education, international programs, operations, or partnership work.
Open to on-site support during program runs when required.
Preferred but not mandatory:Experience in event coordination, or project-based work.
Familiarity with Google Workspace / Excel for tracking and documentation.
Internship period: 3 – 6 months.
Quyền lợi được hưởng
End-to-end exposure to how international internship and study trip programs are designed and delivered.
Hands-on experience coordinating with universities, corporate partners, and cross-border stakeholders.
Practical skills in operations planning, stakeholder communication, documentation, and on-ground execution.
Exposure to partner research, outreach support, and proposal/deck preparation.
Real ownership of defined scopes with guidance and feedback.
Insight into how education, industry partnerships, and international mobility intersect.
A fast-paced, high-accountability environment that accelerates professional maturity.
Monthly internship allowance.
Direct exposure to educational and experiential program operations.
Dynamic, young and friendly environment with enjoyable staff activities.
Flexible working environment.
Potential pathway to future full-time roles based on performance.