Tuyển dụng Office Administrator tại Đồng Nai

JOB SUMMARY
Responsible for the dormitory, canteen, transportation and cleaning services within the plant to maintain a safe, organized, and professional working environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Plant Facilities Management: ensure the plant facilities are safe, clean, functional, and compliant with company standards, which should result in facility-related issues are resolved promptly with minimal disruption to operations
Oversee and maintain all plant facilities, including hygiene, lighting systems, electrical systems, water supply systems, drinking water systems, drainage systems, air systems (air conditioning, ventilation and compressed air systems where applicable), toilets, landscaping, office equipment, and plant supplies
Monitor and track monthly utility consumption, including electricity and water usage, analyze trends, and recommend improvement initiatives to optimize usage and reduce costs
Conduct routine inspections of facility infrastructure, including electrical equipment, lighting, drainage, water pipelines, air systems, and sanitation facilities, to ensure safety and operational efficiency
Manage and monitor the drinking water system to ensure adequate supply, cleanliness, maintenance, and compliance with applicable health and safety standards
Manage facility-related service providers and contractors to ensure service standards are met
Coordinate and supervise minor renovation, repair, and maintenance projects for plant facilities, offices, common areas, and employee facilities
Coordinate preventive and corrective maintenance activities with internal teams and external service providers
Monitor facility-related vendors and contractors to ensure service quality, compliance with safety requirements, and timely completion of work
Manage facility supplies and equipment to ensure adequate availability and functionality
Coordinate and process utility payments for electricity, water, and facility-related services, ensuring timely payment and accurate records.
Monitor facility budgets and administrative expenses related to plant operations
2. Canteen Management: to ensure high-quality, hygiene, and reliable canteen services are consistently provided, which results in employee satisfaction with canteen facilities and services is maintained
Responsible for the management of the canteen vendor and for any canteen issues to ensure the canteen service and quality, which result in satisfied employees, managers and vendors.
Ensure the canteen vendor retains representative food samples from each meal served for food safety monitoring and investigation purposes, according to local regulatory requirements
Monitor compliance with food sample retention procedures and maintain proper records for traceability
Monitor food quality, hygiene standards, service levels, and compliance with company requirements
Address employee feedback and resolve canteen-related issues in a timely manner
Conduct periodic reviews with vendors to ensure continuous service improvement
3. Vehicle Administration and Transportation Management: to ensure vehicles are properly maintained, licensed, insured, and utilized efficiently. This should result in satisfied employees, managers and transportation vendors.
Coordinate and monitor company vehicle usage and transportation arrangements.
Ensure vehicles are properly maintained, licensed, insured, and utilized efficiently.
Liaise with transportation vendors and monitor service quality.
Maintain accurate vehicle records and usage documentation.
4. Residential and Accommodation Administration: to ensure the rental accommodation is properly maintained and compliant with regulations
Manage company rental apartments and accommodation arrangements.
Coordinate residential registrations and related documentation.
Issue residential certification and supporting documents when required
KNOWLEDGE REQUIREMENTS
Minimum 2-3 years of proven experience in General Affairs (GA), Facility Administration, or Office Management, preferably within a manufacturing or plant environment.
Business proficiency in Chinese is a MUST to effectively coordinate with internal stakeholders and vendors. Good command of English is a strong plus.
Strong ability to negotiate, monitor, and evaluate third-party service providers and contractors (canteen, transportation, facility maintenance).
Familiarity with basic plant infrastructure (utilities, HVAC, electrical), health & safety compliance, and food hygiene standards.
Excellent organizational, problem-solving, and administrative skills with the ability to manage budgets, utility tracking, and facility-related documentation.
Ngành nghề: Hành chính / Thư ký
Kinh nghiệm: 3 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Đồng Nai