Nhân Viên Sự Kiện - Event Assistant (Coordinator)

• Facilitate company’s weekly/monthly/quarterly meetings and events. • Update and communicate event schedules with related departments. Work with key functions to prepare event paperwork/documents (PO, contracts, liquidations, etc.) and follow up approving and signing process

• Manage and monitor event ticketing system • Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost

• Negotiate with vendors to achieve the most favorable terms • Manage all event operations (preparing venue, invitations, tools & equipment, etc.)

• Manage all event materials and stocks • Conduct final checks at the day of the event (e.g. tables, technology) to ensure everything meets expected standards

• Oversee event happenings and act quickly to resolve problems

• Submit event reports as assigned. Keep filing the documents for auditing and reporting

• Handle other administrative works to ensure compliance and team’s efficiency. Assist Event team with schedule meetings and appointments, writing meeting minutes, data consolidation and analysis.

• Submit and follow up payment request of all event expenses

• Other tasks assigned by Event Supervisor/Event Manager.

Yêu cầu ứng viên

• Minimum 1 year of related hands-on experience is preferred

• A proven track record of organizing successful events

• Be a fast learner and possess proactive attitude and an open mind to embrace new changes and challenges

• Proficient in MS Office & Outlook. Good Excel & PowerPoint skills is preferred.

• Excellent vendor management and problem-solving skills

• Outstanding communication and negotiation ability

• Proven ability to pay attention to details. Well-organized with multi-tasking skills

• Able to handle stress and remain calm. Ability to work under pressure effectively

• Willing to work on weekends or out of office hours to support event when required.

• Degree in event/hospitality management, business management, public relations or relevant field is an advantage.

Quyền lợi được hưởng

• 100% monthly salary in 2-month probation, social insurances
• Onsite opportunities: short-term and long-term assignments
• Flexible working time
• Lunch and parking allowance
• Free in-house entertainment facilities and snack, heathy products, company gifts

• Join in various team: year-end party, tech talks and a lot of charity events...