Import & Documentation Coordinator

Key Responsibilities Import & Logistics Coordination 

• Coordinate with Indian, European, and other overseas pharmaceutical manufacturers regarding shipment documentation. 

• Liaise with local third-party importers and customs clearance agents in Vietnam. 

• Follow up on shipment schedules, dispatch status, and arrival timelines. 

• Coordinate with freight forwarders, airlines, and logistics partners to ensure smooth delivery. Documentation Management 

• Review and verify import documents before shipment. 

• Check accuracy and completeness of: 

o Certificate of Analysis (COA) 

o Letter of Authorization (LOA) 

o Air Waybill (AWB) 

o Commercial Invoice 

o Packing List 

o Certificate of Origin (COO) 

o Product Registration Documents 

o Manufacturing Licenses and GMP Certificates 

• Maintain proper documentation records and archives. 

• Ensure compliance with Vietnamese pharmaceutical import requirements. Regulatory & Compliance Support

 • Coordinate with local import partners regarding regulatory requirements. 

• Assist in preparing documents required for customs clearance. 

• Monitor document validity and expiry dates. 

• Support product registration and import permit activities when required. Communication & Coordination 

• Communicate regularly with overseas suppliers regarding documentation requirements. 

• Coordinate with internal sales, regulatory, and finance teams. 

• Follow up on document discrepancies and resolve issues promptly.

Yêu cầu ứng viên

Qualifications 
• Bachelor's degree in Pharmacy, Life Sciences, Business Administration, Logistics, or related field. 
• Minimum 2 years of experience in pharmaceutical import, logistics, regulatory affairs, or 
documentation management. 
• Knowledge of pharmaceutical customs clearance procedures in Vietnam. 
• Familiarity with pharmaceutical documents such as COA, LOA, AWB, COO, Commercial Invoice, and 
Packing List. 
• Experience working with overseas manufacturers is preferred. 
Language Requirements 
• English: Basic to Intermediate level (written and spoken). 
• Vietnamese: Native or fluent. 
Skills Required 
• Strong attention to detail. 
• Good document verification and analytical skills. 
• Excellent coordination and follow-up abilities. 
• Proficiency in Microsoft Excel, Word, and Outlook. 
• Ability to manage multiple shipments and projects simultaneously. 
Key Performance Indicators (KPIs) 
• Timely completion of import documentation. 
• Accuracy of document verification. 
• Customs clearance without documentation-related delays. 
• Effective coordination with manufacturers and import partners. 
• Compliance with regulatory and company requirements.

Quyền lợi được hưởng

Salary & Benefits 
• Salary: Negotiable based on experience. 
• Performance-based incentives. 
• Annual bonus and company benefits. 
• Professional development opportunities.