HR, Administration & Sales Support Executive

1. Human Resources Administration

● Support recruitment activities, including job postings, interview coordination, candidate communication, and preparation of employment-related documents.

● Coordinate employee onboarding and offboarding processes and ensure all required documentation is properly completed.

● Maintain and update employee records, personnel files, employment contracts, and other HR-related documentation.

● Manage attendance, leave records, and other employee-related administrative matters.

● Coordinate monthly payroll information and employee benefits with the relevant internal or external parties.

● Handle statutory social insurance, health insurance, and unemployment insurance procedures in accordance with Vietnamese regulations.

● Coordinate annual employee health check-up programs.

● Support other HR administrative activities as required.

2. Office Administration

● Manage day-to-day office administration to ensure smooth and efficient office operations.

● Manage office supplies, stationery, cleaning services, procurement requests, and office asset maintenance.

● Coordinate with vendors and service providers, including obtaining quotations, arranging services, and following up on administrative matters.

● Arrange business travel, including air tickets, hotel accommodations, visas, transportation, and other travel-related requirements.

● Coordinate company meetings, internal activities, and company events when required.

● Maintain proper filing and documentation of administrative records, contracts, vendor documents, and other relevant documents.

● Coordinate with internal departments and external partners to ensure effective communication and operational support.

3. Sales Administration & Support

● Provide day-to-day administrative support to the Sales team.

● Prepare quotations, sales contracts, purchase/order-related documents, and other sales documentation.

● Process and monitor sales orders from receipt through delivery.

● Follow up on quotations, purchase orders, outstanding orders, and delivery status.

● Monitor inventory availability and coordinate with relevant departments to support order fulfillment.

● Coordinate with customers, the Sales team, Finance/Accounting, warehouse/logistics, and other relevant parties regarding orders, deliveries, invoices, and supporting documentation.

● Maintain accurate and up-to-date customer records and sales documentation.

● Prepare and update periodic sales reports, order tracking reports, and other reports as required.

● Ensure proper filing and maintenance of quotations, contracts, purchase orders, delivery documents, and other sales-related records.

● Assist in handling customer enquiries and provide administrative support for other sales-related activities when required.

4. Reporting & General Support

● Prepare periodic HR, administrative, and sales support reports as required.

● Maintain accurate and organized records and documentation across assigned functions.

● Support coordination among departments to ensure efficient day-to-day operations.

● Perform other duties as assigned by the Line Manager.

● Bachelor's degree in Business Administration,

Yêu cầu công việc

● Bachelor's degree in Business Administration, Human Resources, or a related field.

● At least 1–2 years of relevant experience in Human Resources Administration, Office Administration, Sales Administration, or a similar support role.

● Good command of both spoken and written English.

● Good communication and coordination skills with a professional and service-oriented mindset.

● Strong organizational and multitasking skills with excellent attention to detail.

● Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

● Experience with ERP and/or CRM systems is an advantage.

● Experience in preparing quotations, processing sales orders, coordinating deliveries, and maintaining sales documentation is preferred.

● Knowledge of HR administration, statutory insurance procedures, payroll coordination, travel arrangements, and general office administration is an advantage.

● Ability to work independently as well as collaboratively with different departments in a fast-paced environment.

● Careful, honest, responsible, proactive, and able to work harmoniously with others.

● Candidates who are available to start immediately are preferred.

Benefits

● Full social insurance, health insurance, and unemployment insurance contributions in accordance with Vietnamese regulations.

● 13th-month salary in accordance with the Company's policy.

● Lunch allowance.

● Annual health check-up.

● Opportunity to work in an international working environment.

● Competitive and negotiable salary based on experience and qualifications.

Working Conditions

● Working hours: Monday to Friday, 9:30 AM – 6:30 PM.

● Working location: 6th Floor, M.O.R.E Tower, 36 Mac Dinh Chi Street, Tan Dinh Ward, Ho Chi Minh City.

Quyền lợi

• Thưởng: 13th month salary (after working 1 year)
• Chăm sóc sức khoẻ: Health check packages once a year
• Nghỉ phép có lương: Salary can be negotiable