HR & Admin Executive

Role Overview:

We are seeking an experienced HR & Admin Executive to manage our daily HR operations, support our workforce, and ensure compliance with Vietnamese labor laws and Quality Management Systems (QMS). In this role, you will be instrumental in recruitment, employee training, documentation control, and maintaining a structured, disciplined, and supportive manufacturing environment.

Key Responsibilities:

● Talent Acquisition & Onboarding: Manage the full recruitment cycle, from job posting to candidate screening. Ensure a smooth onboarding process focused on company rules, safety, and QMS awareness.

● Workforce Planning & Organization Control: Coordinate with department managers to identify manpower needs, staffing gaps, replacement needs, and workforce risks. Maintain and update job descriptions, organization chart, reporting lines, and HR-related responsibilities in coordination with management and department heads.

● Training & Competence Management: Collect training needs, prepare, execute, follow up, and update the annual training plan. Maintain accurate competence matrices, training records, and evidence of training effectiveness. Ensure all HR records are audit-ready and comply with QMS/ISO requirements.

● HR Administration & Compliance: Ensure full compliance with Vietnamese labor laws, social insurance, and visa/work permit regulations. Manage employee records, attendance, leave tracking, payroll inputs, salary calculation support, and salary payment coordination with Accounting.

● Employee Relations & Performance: Handle employee communications, grievances, and disciplinary actions fairly. Support department managers with performance evaluations, probations, and promotions.

● Operational & Admin Support: Monitor key HR KPIs (turnover, absenteeism, recruitment lead time). Oversee daily office administration, employee welfare, PPE coordination, and general facility support.

Yêu cầu công việc

• Bachelor’s degree in Human Resources, Business Administration, Labor Relations, Law, or a related field.

• Minimum 3 years of HR/Admin experience, ideally within a manufacturing, engineering, or industrial environment.

• Strong practical knowledge of Vietnamese labor laws, social insurance, and HR compliance.

• Familiarity with ISO 9001 or maintaining HR documentation for Quality Management Systems is highly preferred.

• Proficiency in MS Office; experience with ERP/HR systems (Odoo) is a strong advantage.

• Native Vietnamese speaker with good written and verbal communication skills in English.

• Organized, detail-oriented, proactive, and capable of maintaining strict confidentiality.

Quyền lợi

• Thưởng: Bonus based on work performance
• Đào tạo: Training opportunity with foreign experts
• Máy tính xách tay: New device for each employee